Personal Assistant

DataFin Recruitment; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

An independent engineering firm is seeking a multi-skilled Personal Assistant to provide comprehensive support across administration, office management, and light creative/design tasks. The ideal candidate should be highly organized, proactive, and tech-savvy, capable of balancing diverse responsibilities. Key duties include managing Directors' diaries, overseeing daily operations, and assisting with marketing activities. Previous experience in relevant fields is preferred, ensuring the smooth running of operations and supporting the business's creative functions.

Qualifications

• Experience in signage, graphic design, office management, or marketing coordination is a strong advantage.
• Ability to balance diverse responsibilities in a fast-paced environment.
• Friendly and polished communication style with clients and staff.

Responsibilities

• Manage diary and meetings for Directors effectively.
• Oversee daily office operations and maintain workflow.
• Update website content and assist with marketing tasks.
• Coordinate projects and communicate professionally with clients.

Skills

Organisational skills

Proactive attitude

Technical aptitude

Communication skills

Creative problem-solving

Education

Relevant certifications in design or marketing

Tools

WordPress

LightBurn

Job description

ENVIRONMENT

An independent engineering firm able to provide existing businesses access to an engineering department for the development of products and engineered solutions, is currently seeking a multi-skilled Personal Assistant who can operate across administration, office management, marketing support, and light creative/design tasks. This is not a traditional PA role, it combines executive support, project administration, basic design/marketing responsibilities, and involvement in the company’s signage and laser‑cutting workflows. The role is intended to replace and level up a current internal employee, giving the business more capability across both operational and creative functions.

DUTIES

Key Focus Areas

Executive & Administrative Support

• Diary and meeting management for Directors.
• Handling quotes, contractor follow‑ups, document control, and general admin.
• Acting as the primary support point for various ad‑hoc and ongoing tasks.

Office Management

Oversight of daily office operations, consumables, equipment, contractor coordination.

Maintaining organisation, structure, and smooth workflow across the office.

Marketing & Creative Support

• Updating the WordPress website (content edits, images, company news, etc.).
• Supporting graphic design tasks (basic layout, resizing, brand materials).
• Using LightBurn or similar software for laser‑cutter file preparation (training can be provided).
• Assisting with signage‑related tasks and creative production as needed.

Client & Project Coordination

• Preparing and following up on quotations.
• Coordinating internal teams and suppliers to ensure job progress.
• Communicating with clients professionally and tracking project updates.

ATTRIBUTES

Ideal Candidate Profile

• Highly organised, proactive and capable of balancing diverse responsibilities.
• Comfortable moving between admin, operations, and creative tasks.
• Tech‑savvy and quick to learn new software and systems.
• Friendly, polished communication style with clients and internal staff.
• Creative problem‑solver and strong multitasker.
• Previous experience in signage, graphic design, office management or marketing coordination is a strong advantage.
• Candidates with design/marketing exposure or relevant certifications fall on the higher end.

Overall Fit

• This role suits someone who is versatile, energetic, and able to support the Directors while ensuring the day‑to‑day operations, marketing activities, and design‑related tasks run smoothly. A strong organisational base combined with a creative edge will ensure long‑term success in this position.