Accounts and Admin Officer

RecruitMyMom; Cape Town; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A trending restaurant in Cape Town is seeking a detail-oriented financial manager to oversee daily accounting and administrative operations. The ideal candidate should have over 4 years of experience in accounting or administration, preferably in a hospitality environment. Key responsibilities include managing financial records, preparing monthly management accounts, and ensuring tax compliance. This role requires proficiency in accounting software and strong Excel skills, with a combination of on-site and remote work flexibility.

Qualifications

• Over 4 years experience in accounting or administration, preferably in hospitality/retail.
• Proficient in accounting software and strong Excel skills.
• Strong understanding of POS systems and tax compliance.

Responsibilities

• Manage daily financial operations and maintain accurate financial records.
• Prepare monthly management accounts and supplier invoices.
• Conduct daily POS reconciliations to ensure accuracy.

Skills

Accounting

Detail-oriented

Hospitality experience

Time management

Numerical accuracy

Education

Diploma or Degree in Accounting, Finance or Business Administration

Tools

Pastel

Xero

Sage

QuickBooks

Job description

Gardens, Cape Town, South Africa | Posted on 18/11/2025

Your expertise in the day-to-day management of accounts and financial records as well as experience working with point of sale systems ideally in a restaurant environment is sought after by a trending restaurant in Cape Town. Your core function will be to manage the daily administrative, accounting, and financial operations of the business. This role suits a detail-oriented, organised professional with strong bookkeeping skills and hospitality experience.

Your availability, interest and commitment to start ASAP and work through high season is required. Typically this role (outside of high season) is a Monday remote and Tuesday-Friday, on-site/in-office role.

Key responsibilities

• Maintain accurate financial records and reconcile daily cash-ups.
• Prepare monthly management accounts, including income statements, balance sheets, cost-of-goods breakdowns, and variance reports.
• Manage supplier invoices, petty cash, and payments.
• Conduct daily POS reconciliations, verifying that sales, card transactions, cash-ups, and gratuities align with financial records.
• Support payroll, reporting, and monthly management accounts.
• Oversee office administration, contracts, and compliance documents.
• Assist with procurement and stock control.
• Maintain end-to-end stock integrity, ensuring accurate capturing of stock receipts, transfers, breakages, wastage, and returns.
• Coordinate with suppliers to ensure timely deliveries, accurate invoicing, and adherence to agreed pricing.
• Manage remittance advices, payment schedules, and creditor reconciliations, ensuring all accounts are paid timeously and accurately.

More broadly the role may encompass many of the following functions, as you evolve and add value in the function:

Ensure the accurate configuration, maintenance, and troubleshooting of the POS system (ideally Optimize), including menu updates, pricing, promotions, and user access controls.

Oversee integration between POS, stock, and accounting systems, ensuring data flows correctly for reporting and compliance.

Stock & Inventory Control

Perform regular stock variance analysis, investigating discrepancies and collaborating with managers and chefs to strengthen controls.

Implement and monitor best-practice stock procedures, including par levels, stock rotation, cost checks, and cycle counts.

Support management in menu costing, cost-of-goods calculations, and identifying opportunities to improve gross profit margins.

Maintain a comprehensive supplier database, ensuring contracts, credit applications, and banking details remain up to date.

Review and approve supplier invoices by matching them to purchase orders, delivery notes, and pricing agreements.

Produce operational financial insights, such as daily or weekly sales reports, table-turn analysis, labour-to-sales ratios, cost-of-sales trends, and cash-flow forecasts.

Assist with budget preparation and monitor actual performance against budgeted targets.

Ensure compliance with internal financial controls, including petty cash procedures, EFT authorisation processes, and banking reconciliations.

Support external accountants or auditors by providing required documentation, schedules, and reconciliations.

Other

General Administration & Operational Support

Oversee basic HR administration, including timesheet verification, leave tracking, and payroll input preparation.

Maintain licences, compliance documents, and health and safety records relevant to hospitality operations.

Provide administrative support for reservations systems, event bookings, or function invoicing as required.

Support management with policy implementation, process improvement, and operational documentation.

Requirements

• Completed diploma or Degree in Accounting, Finance, or Business Administration.
• 4 years+ experience in accounting or admin (hospitality/retail preferred).
• Proficient in Pastel, Xero, Sage, or QuickBooks.
• Strong Excel and reporting skills
• Meticulous, attention to detail, and time management.
• Knowledge of POS systems
• Knowledge of tax compliance (VAT, and PAYE compliance is essential)
• Excellent numerical accuracy
• An ability to identify anomalies in financial or operational data.
• Nice to have: Strong understanding of hospitality financial drivers (e.g., COGS, GP percentages, menu engineering, stock cycles).
• Ability to work efficiently in a fast-paced hospitality environment, balancing operational urgency with financial precision.
• High level of integrity, reliability, and discretion, particularly when dealing with financial, supplier, or staff information.
• Outside of high season: Work remotely on a Monday and in-office from Tuesday-Friday
• Hours are roughly 9am-5pm
• High season: Not required to work Christmas and New Year