Legal Secretary jobs in South Africa
Manager - Company Secretary
Job summary
A financial services firm in Johannesburg is seeking a Manager - Company Secretary to oversee team operations and ensure high-level client service delivery. The ideal candidate has an LLB, at least 7 years of trust administration experience, and strong organizational skills. This role involves coordinating workflows, managing compliance, and attending client meetings.
Qualifications
- Minimum 7 years of experience in trust administration.
- Professional qualifications such as ICSA or CSSA are preferred.
- Strong administrative skills and attention to detail.
Responsibilities
- Coordinate workflows and planning for the team.
- Provide high-level client service delivery.
- Oversee daily team operations.
- Draft complex minutes for client board meetings.
Skills
Education
Job Title: Manager - Company Secretary
Location: Gauteng, Johannesburg
Deadline: October 31, 2025
The Role & Key Responsibilities:
- Coordinate with Senior Management in SA and Jersey to assist and coordinate workflows and planning for the team.
- Ensure the team has a strong structure as it grows, with clearly defined roles and responsibilities.
- Assist the team with new structures and client onboarding.
- Participate in client care, take responsibility for CRM for certain clients.
- Ensure high-level client service delivery, meeting deadlines and adhering to client-specific and internal procedures.
- Review company secretarial and administrative work performed by the team.
- Provide technical support to the team.
- Join client calls.
- Handle dealings with intermediaries.
- Foster strong cross-country relationships with teams and other jurisdictions, ensuring feedback on team performance.
- Assist with billing cycles, including reviewing timesheets, invoices, fee reviews, WIP analysis, and debt collection.
- Review transaction documentation as necessary.
- Support onboarding of new investors/clients for AML compliance.
- Enforce operational discipline within teams through procedures and checklists.
- Identify training needs and organize training sessions.
- Oversee daily team operations, ensuring timely responses to client queries.
- Attend client board meetings and draft complex minutes.
- Lead internal projects when required.
- Manage daily tasks such as payments, transactions, CoSec, corporate governance, board packs, client & investor communications, billing, AML/KYC, reviews, FATCA, CRS.
Skills Required:
- Professional qualifications: LLB, BCom LLB.
- Admitted Attorney preferred.
- Post-articles experience with strong administrative skills.
- Professional qualification such as ICSA, CSSA, or equivalent.
- At least 7 years of relevant industry experience in trust administration and working with corporate entities.
- High integrity and confidentiality.
- Commitment to professional and client service excellence.
- Minimum 5 years of trust or fund experience in a professional environment.
- Knowledge of offshore regulatory requirements.
- Proficiency in Microsoft Office suite.
- Excellent communication skills, both written and oral.
- Strong organizational and prioritization skills.
- Motivated, driven, and detail-oriented.
- Team player with high accuracy standards.
End Date: October 31, 2025
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.