Warehouse Supervisor

Exceed HR and Recruitment; Stellenbosch; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency is seeking a Warehouse Supervisor in Stellenbosch. The role includes managing stock control, ensuring compliance with health and safety policies, and supervising warehouse duties. Candidates should have a Grade 12 education, proficiency in warehouse management, and strong computer skills, particularly in SAGE and MS Office. This position involves significant oversight of inventory processes and requires excellent organisational abilities to maintain a safe and efficient work environment.

Qualifications

• Strong computer literacy with SAGE, MS Word, Outlook, and Excel (Intermediate to Advanced).
• Knowledge of warehouse and distribution processes.
• Ability to maintain accurate records.

Responsibilities

• Oversee inventory management and stock control.
• Ensure compliance with health and safety standards.
• Assist in administration processes related to warehouse operations.

Skills

Organising and planning

Problem-solving

Communication skills

Computer literacy

Education

Grade 12 or equivalent

Diploma in Warehouse and Distribution Management

Tools

SAGE

MS Word

Outlook

Excel

Job description

Warehouse Supervisor job vacancy in Stellenbosch.

Duties and Responsibilities:

• Production Reconciliation
  • Complete the daily handshake procedure with the Production Controller to confirm manufactured totals, in conjunction with the Warehouse Stock Controller.
  • Plan sufficient warehouse space for manufactured stock together with the Warehouse Stock Controller.
• Assist with Warehouse Duties
  • Maintain safety standards and ensure the safety of products during internal transport using forklifts and Bendi equipment.
  • Sort, organise, and store inventory in the correct locations.
  • Update Forklift and Cleaning Registers.
  • Maintain Forklift and Bendi licence registers and ensure all training is scheduled and completed timeously.
  • Assist auditors during year-end stocktakes and Food Safety Audits.
• Stock Control
  • Prepare DA32 documentation for each loaded truck.
  • Ensure accurate picking of goods according to load instructions.
  • Report any concerns or problems to the Warehouse Manager.
  • Check container loading to ensure compliance with required standards and procedures.
  • Assist with weekly and monthly stock takes through physical stock counts.
  • Maintain accurate and up-to-date stock information on the system.
  • Ensure accurate and timely flow of documentation and information.
• Safety and Housekeeping
  • Comply with company and statutory Health & Safety policies and procedures.
  • Ensure sweeping and cleaning of the warehouse, under-canopy area, container loading bay (inside and outside), and warehouse holding areas.
  • Maintain excellent housekeeping standards, including the use of cages and forklifts for cleaning cobwebs where required.
  • Assist with audits and close out non-conformances.
  • Manage transporters of finished goods on the site to ensure compliance with HSHG policies.
  • Address all warehouse and distribution-related complaints timeously and close CAR documentation with corrective actions.
  • Assist in maintaining the Hygiene Management Procedure through regular Gemba walks.
  • Complete Gemba Walk documentation.
  • Participate in Health & Safety meetings.
  • Assist with incident and reconciliation investigations.
  • Ensure the work environment remains neat, tidy, and safe at all times.
• Administration Processes
  • Monitor and report on truck schedules (daily, weekly, and monthly).
  • Issue documentation for the removal of excisable finished goods (Customs Authorisation Letters).
  • Monitor and sign off invoices related to finished goods transport and services.
  • Provide stock status information to internal and external stakeholders when required.
  • Create Purchase Orders, follow through with goods receipt, and email the completed documentation to Finance.
• People Management
  • Maintain accurate time and attendance records.
  • Be flexible in supervising both dry goods and finished goods employees.
  • Assist with attendance and clocking records and submit accurate timesheets to HR by the required deadline.

Requirements:

• Grade 12 or equivalent
• Diploma in Warehouse and Distribution Management (advantageous)
• Computer literacy essential: SAGE, MS Word, Outlook, Excel (Intermediate to Advanced)
• Warehouse and distribution knowledge
• Product knowledge
• Accurate record-keeping skills
• Strong organising, planning, and problem-solving abilities
• Good communication skills