Wage Administrator

PTY; Germiston; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency is seeking a Wage Administrator based in Germiston, Gauteng. The role involves managing all wage-related activities, ensuring accurate and timely payroll processing, and handling employee queries. Ideal candidates should have at least 3 years of payroll administration experience, proficiency in Sage 300 and advanced Excel skills. This permanent position offers a chance to develop in a dynamic environment while ensuring compliance with regulations and internal policies.

Qualifications

• Minimum of 3 years’ experience at Payroll Administration level.
• Practical experience with Payroll MIS in a customer-oriented service environment.

Responsibilities

• Capture and process new appointments, promotions, demotions, and terminations accurately.
• Manage, maintain, and update payroll and employee-related data.
• Handle all employee payroll, biographical, and pay-related queries.
• Ensure payroll tasks are completed within agreed timelines.
• Prepare and submit payroll reports to Finance.

Skills

Advanced proficiency in MS Excel

Strong numerical aptitude

High attention to detail

Ability to prioritize and multitask effectively

Strong problem analysis and reasoning skills

Education

Matric (Senior Certificate)

Payroll Certificate or equivalent

Tools

Sage 300

Microsoft D365 modules

CRS

Job description

Red Ember Recruitment (PTY) Ltd | Permanent

Wage Administrator

Germiston, South Africa | Posted on 04/02/2026

Red Ember is seeking a Wage Administrator, based in Germiston, Gauteng, to join our client’s team.

The Wage Administrator will be responsible for ensuring accuracy across all wage-related activities by performing the full administrative function of the wage payroll. This includes ensuring the accurate and timely payment of all employees in compliance with defined service level agreements as well as legislative and statutory requirements.

Responsibilities

• Capture and process new appointments, promotions, demotions, and terminations timeously and accurately
• Manage, maintain, and update payroll and employee-related data
• Handle all employee payroll, biographical, and pay-related queries
• Ensure payroll and Time & Attendance tasks are completed within agreed timelines
• Prepare and submit payroll reports and payroll sheets to Finance and relevant departments
• Produce monthly wage cost reports for P&L forecast and finance meetings
• Report wage discrepancies identified on dummy payslips to management
• Issue UI19 forms and certificates of service to terminated employees after final payment
• Submit Provident Fund withdrawal applications to NBC for terminated employees
• Conduct employment confirmations with external parties
• Maintain accurate, up-to-date employee files and ensure confidentiality of payroll information
• Ensure payroll processing complies with company policies, procedures, and relevant legislation
• Provide financial interpretation relating to employee benefits, leave, time management, and remuneration
• Support management with payroll-related tasks, reports, and ad hoc queries

Key Performance Indicators (KPIs)

• Accurate and on-time submission of payroll reports and wage sheets
• Timely completion of payroll changes (appointments, promotions, terminations, etc.)
• Successful delivery of monthly wage cost reports for forecasting and P&L meetings
• Compliance with payroll legislation, company policies, and audit requirements
• Resolution of payroll and employee queries within agreed turnaround timesAccuracy of payroll data and minimal payroll discrepancies
• Maintenance of complete, confidential, and up-to-date employee files
• Effective communication and support provided to management and finance teams

Requirements

Education & Qualifications

• Matric (Senior Certificate)
• Payroll Certificate or equivalent payroll-related qualification

Experience

• Minimum of 3 years’ experience at Payroll Administration level
• Practical experience with Payroll MIS in a customer-oriented service environment

Compulsory system knowledge

• Sage 300
• Microsoft D365 modules
• CRS

Technical & IT Skills (Advanced proficiency in)

• MS Excel
• MS Word
• MS Outlook
• Strong numerical aptitude and high attention to detail
• Continuous self-development mindset
• Ability to prioritize and multitask effectively
• Strong problem analysis and reasoning skills
• High levels of integrity, confidentiality, and trust
• Stress tolerance and ability to work under pressure