Stock Controller

Info Personnel; Rustenburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A hospitality management company in South Africa is seeking a Stock Controller to ensure the accuracy and compliance of all stock across departments. Responsibilities include managing stock levels, conducting reconciliations, and preparing detailed reports. Candidates should have over 3 years of experience with stock management systems like HOPS and Lightspeed, along with excellent numerical skills. On-site accommodation may be available, and the role offers a competitive salary between R10,000 and R12,000.

Benefits

On-site accommodation may be provided

Qualifications

• Proven experience as a Stock Controller in hospitality, restaurant, or resort environments.
• +3 years experience in Stock Controller.
• Strong experience using stock/inventory platforms like HOPS, Lightspeed, or POS.

Responsibilities

• Manage and control all stock across departments.
• Conduct regular stock counts and reconciliations.
• Prepare stock reports and ensure compliance.

Skills

Stock management

Attention to detail

Numerical skills

Excel skills

Assertiveness

Tools

HOPS

Lightspeed

POS

Job description

Role Purpose

The Stock Controller is responsible for full accountability, control, accuracy, and compliance of all stock across departments, ensuring correct stock levels, minimal wastage, strong cost control, and the prevention of losses or theft.

Key Duties & Responsibilities

Stock Management & Control

• Take full responsibility for all stock across departments (Camp kitchen, Waterhole bar, Water park, Camp Tuckshop and Housekeeping)
• Ensure accurate receiving, issuing, transfers, and recording of stock
• Maintain real-time accurate stock records
• Prevent stock loss, theft, wastage, and misuse
• Enforce FIFO principles and correct storage procedures

Stock Counts, Reconciliations & Variance Control

• Conduct daily, weekly, and monthly stock counts
• Reconcile physical stock with system stock
• Investigate, explain, and report all variances
• Ensure zero tolerance for unexplained discrepancies

Systems & Software (HOPS, Lightspeed, POS)

• Maintain accurate stock records on HOPS, Lightspeed, and POS systems
• Assist Head Chef with ensuring correct recipe linking, portion control, and automatic deductions
• Monitor sales vs stock usage for irregularities
• Generate stock, variance, usage, and valuation reports

Purchasing & Supplier Coordination

• Monitor minimum and maximum stock levels
• Support procurement planning and ordering
• Verify deliveries, invoices, and supplier pricing
• Report supplier discrepancies

Cost Control & Waste Reduction

• Monitor food, beverage, and consumable costs
• Track wastage, breakages, expired stock, and over-portioning
• Support initiatives to reduce waste and protect profit margins

Compliance & Stock Policing

• Enforce stock policies and internal controls
• Prevent unauthorized access to stock
• Report misuse, negligence, or suspicious activity
• Support audits and disciplinary processes

Reporting & Administration

• Prepare daily, weekly, and monthly stock reports
• Maintain accurate documentation including GRVs, invoices, transfer notes, and count sheets
• Ensure audit-ready stock records

Minimum Requirements & Skills

• Proven experience as a Stock Controller in hospitality, restaurant, or resort environments
• +3 years experience in Stock Controller
• Strong experience using HOPS, Lightspeed, POS, or similar stock/inventory platforms
• Excellent numerical skills and attention to detail
• Strong Excel and reporting skills
• Firm, assertive personality with the ability to enforce controls
• High integrity, reliability, and accountability
• Ability to work under pressure and meet deadlines

Accommodation & Work Conditions

On-site accommodation may be provided for candidates who live far from the resort, subject to availability and company policy.

Salary

R10 000 R12 000.