Senior Clerks Administration

Interdot Solutions; eMalahleni; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A company specializing in administrative support located in Mpumalanga is looking for Senior Clerks Administration to oversee SAP master data management, provide user training, and ensure KPI reporting integrity. Candidates should have at least a Grade 12 or N3 equivalent education along with 2 years of experience in maintenance-related roles. Skills required include communication and computer literacy, as well as coaching capabilities. This is a full-time position with responsibilities distributed across various departments.

Qualifications

• Minimum 2 years related experience in the maintenance field.
• Behavioral competencies: integrity, honesty, professionalism.

Responsibilities

• Coordinate and control SAP PM master data.
• Render SAP PM support and training.
• Update maintenance performance indicators presentations.

Skills

Communication skills

Computer literacy

Coaching skills

Education

Grade 12 or N3 National Certificate

Tools

SAP PM

Job description

About the job Senior Clerks Administration

Senior Clerks Administration, Senior Data Captures/Controls & Assistant Procurement officers will be based in different departments at Camden to perform their duties in their capacity. They must also comply with all company regulations, procedures, and rules. Service Manager to ensure the contract is managed with the contract parameters and that work is done per the requirements.

Scope of Work : Senior Clerk Data Controls/Captures (T7) X5

Key Performance Areas (summary of functional outputs)

• To coordinate and control SAP PM master data and provide administration support
• Render SAP PM support and training
• Co-ordinate master data integrity and change control
• Updating the maintenance performance indicators (KPIs) presentations

Functional Outputs/Activities

• Coordinate master data integrity and change controls by
  • Keeping a record of all master data change control documents, maintenance work procedures, and managing the manual filing system
  • Checking changes on the master data by drawing SAP reports to compare the last changed date with the change in the control documents investigating all discrepancies and taking corrective action thereof
  • Updating the manual filing system and generating electronic copies of the master data in word format
• Render SAP PM support and training by:
  • Assisting users and providing additional training and first-line support, telephonically, through one-on-one coaching
  • Assisting maintenance and engineering departments with data retrieval and queries by coaching users on the use of SAP reports
• Coordinating the SAP system fault resolution by reporting faults to BASC via ARS (Action Required System), discussing faults, and reaching a consensus on changes needed at the SAP PM User Group Forum following up and testing the system after fault ratification
• Providing coaching and liaising with BASC for competency assessments
• Supporting and assisting with rotatable work orders
• Updating the maintenance key performance indicator presentation by:
  • Collecting the required performance information and reports
  • Maintenance of spreadsheets and filling reports
  • Assisting in drawing KPI reports on the database (i.e., if a Senior Engineering Assistant is not available)
  • Updating and maintaining the monthly maintenance key performance indicator presentation(s)
• Controlling stationery and re-ordering when required
• Loading purchase requests
• Attending to telephones, taking, and delivering messages as and when required

Controlled Disclosure

When downloaded ft on the document management system, this document is uncontrolled and the responsibility lasts with the user to ensure it is in line with the authorized version on the system.

Qualifications and Experience required

• Minimum Qualification required Grade 12 or N3 National Certificate
• Related minimum experience. 2 years related experience in the field (Maintenance)

Competencies required (includes internal training)

• Behavioural (Integrity, honesty, trustworthiness, professionalism)
• Leadership (Team player, motivating teams, coaching, mentoring, developing, etc)

Knowledge

• Knowledge of maintenance processes
• Knowledge to use maintenance computerised system
• Knowledge of SAP PM
• Knowledge of database basics and appropriate applications
• Knowledge of office techniques

Skills

• Communication skills, computer literacy, coaching skills

Attributes

• Punctuality, dedication, willingness to adopt to pressure and different roles