Senior Administration Officer

Department of Co-Operative Governance and Traditional Affairs; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A government department in Johannesburg seeks a Senior Administration Officer for a one-year contract. The role involves providing secretariat support, managing correspondence, coordinating logistics, and ensuring effective communication within the office. Candidates must have a Matric plus NQF level 6 in Office Management or similar, coupled with 3-5 years of relevant experience. A valid driver's license is also required. Applications must be submitted online with supporting documents.

Qualifications

• Minimum of 3-5 years’ experience in Secretariat Services, Administration, Secretarial or Executive Support.
• Valid driver’s license is required.
• Good working knowledge of the Ministerial Handbook.

Responsibilities

• Provide Secretariat Support to the Office of the HOD.
• Manage correspondence including incoming and outgoing mail.
• Coordinate travel, accommodation, and logistical arrangements.
• Assist in the consolidation and submission of reports.
• Serve as a contact point for internal and external stakeholders.

Skills

In-depth knowledge of government legislative frameworks

Supply Chain Management

Financial management procedures

Asset management procedures

Secretarial services

Education

Matric plus NQF level 6 in Office Management/Public Administration/Management/Secretarial

Job description

Department of Co-Operative Governance and Traditional Affairs

Senior Administration Officer (one year contract)

• Reference Number : refs/035276
• Directorate : Secretariat Services
• Number of Posts : 2
• Enquiries : Caiphus/ Andy, cell: 071 474 7078/51

Requirements :

• Matric plus NQF level 6 in Office Management/ Public Administration/Management/Secretarial. Coupled with a minimum of 3-5 years’ experience in Secretariat Services, Administration, Secretarial or Executive Support. Competencies: In-depth knowledge of government legislative frameworks such as the PFMA, Public Service Act, Treasury Regulations and various Acts that regulate the Public Service. Knowledge of Supply Chain Management, corporate services and financial and asset management procedures and processes in the public sector and good working knowledge of the Ministerial Handbook. A valid driver’s license.

Duties :

• Provide Secretariat Support to the Office of the HOD: Coordinate and provide secretariat services for meetings chaired by the HOD, prepare and distribute agendas, minutes, and meeting documentation, follow up on resolutions and action items arising from meetings. Provide Executive Administrative Support to the Office of the HOD: Manage correspondence, including incoming and outgoing mail, memos, and reports, maintain filing systems (physical and electronic) to ensure easy retrieval of information, handle confidential and sensitive documents with discretion. Coordinate Office Operations and Logistics: Arrange meetings, appointments, and official engagements for the HOD, coordinate travel, accommodation, and logistical arrangements, ensure office equipment and supplies are available and maintained. Support Planning, Reporting, and Information Management: Assist in the consolidation and submission of reports, plans, and other official documents, maintain databases and registers relevant to the Office of the HOD, track deadlines and ensure compliance with departmental reporting requirements. Provide Stakeholder Liaison and Communication Support: Serve as a contact point for internal and external stakeholders, draft and format official correspondence, reports, and presentations, Ensure effective communication flow within the Office of the HOD.

Notes :

• It is our intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts. Preference will be given to people with disabilities. Applications should be submitted strictly online at https://jobs.gauteng.gov.za/Public/Jobs.aspx or http://jobs.gauteng.gov.za/Public/Jobs.aspx and it should be accompanied by a most recent Z83 form and comprehensive Curriculum Vitae (CV), certified copies of qualifications and Identity will be submitted upon request (no postal or hand delivery applications will be accepted). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Correspondence will only be limited to shortlisted candidates. If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.

Employer : Department of Co-Operative Governance and Traditional Affairs

Location : Johannesburg

Closing Date : 23-02-2026

Criteria Questions

Do you have a Matric plus NQF level 6 in Office Management/ Public Administration/Management/Secretarial?

Do you have a minimum of 3-5 years’ experience in Secretariat Services, Administration, Secretarial or Executive Support?

Do you possess the following competencies: In-depth knowledge of government legislative frameworks such as the PFMA, Public Service Act, Treasury Regulations and various Acts that regulate the Public Service. Knowledge of Supply Chain Management, corporate services and financial and asset management procedures and processes in the public sector and good working knowledge of the Ministerial Handbook?

Do you have a valid driver’s license?