School Debtors Clerk

Independent Schools Association of Southern Africa; Pretoria; On-site; ZAR 50,000 - 200,000; Full time

Job summary

An independent Anglican school in Pretoria is seeking a proactive Debtors Clerk starting January 2026. The ideal candidate will have over 3 years of experience, strong interpersonal skills, and a customer-centric approach to manage school debtors accounts. Responsibilities include processing accounts and ensuring accurate reconciliations. The role requires proficiency in Microsoft Office and experience in customer service. Closing date for applications is 19 September 2025.

Qualifications

• Minimum 3 years’ work experience in a similar position.
• Experience at a school in a similar position is an advantage.
• Proficient in English language.

Responsibilities

• Process and collect school debtors accounts from Grades 00 – 12.
• Reconcile with different systems to ensure accurate records.
• Ensure customer satisfaction through face-to-face assistance.

Skills

Interpersonal skills

Conflict management

Attention to detail

Customer service

Analytical skills

Education

Grade 12 or relevant tertiary qualification

Tools

Microsoft Office

Accounting program

Job description

“When she believes in herself… she will fly.”

St Mary’s Diocesan School for Girls is an independent Anglican School established in 1879, located in Hillcrest, Pretoria. The School provides a balanced environment for spiritual, moral, academic and cultural development for day scholars from Grade 00 to Grade 12, and for boarders from Grade 5 to Grade 12.

The School is inviting applications for the following position starting January 2026:

Debtors Clerk

St Mary’s Diocesan School for Girls seeks a proactive, innovative Debtors Clerk with an engaging and caring personality who can positively influence and motivate staff and Parents. The Debtors Clerk will report directly to the Bursar/Business Manager and will be responsible for processing and collecting school debtors accounts from Grades 00 – 12.

Minimum requirements

• Minimum 3 years’ work experience in a similar position
• Experience at a school in a similar position an advantage
• Grade 12 or relevant tertiary qualification
• Ability to perform all duties required in the debtor’s department, with examples of face-to-face assistance to ensure customer satisfaction
• Excellent ability to plan and ensure all expectations are met
• Excellent telephone manner and business communication/email etiquette
• Exceptional interpersonal skills and ability to manage conflict and diverse requests as part of the daily process
• Strong analytical and reconciliation skills with strong attention to detail
• Ability to ensure admissions in takes, changes to grades yearly rollover, and changes through the year
• Reconciliations with different systems (EdAdmin, EduAdmin, Excel) to ensure accurate records and balance with numbers at school on a daily basis
• Good administrative, coordinating and organisational skills
• Good working knowledge of Microsoft Office and an accounting program
• Proficient in the English language
• Willing to support the Christian faith and values of the school

Important notices

No application will be considered after the closing date. St Mary’s Diocesan School for Girls reserves the right not to fill the advertised position. Only short-listed candidates will be contacted. If you have not heard from us within 2 weeks, your application will have been unsuccessful. An application in itself does not guarantee an interview. St Mary’s is an Equal Opportunity Employer and is committed to equality, employment equity and diversity.

POPIA: In line with POPIA (Protection of Personal Information Act), we will protect personal information in the recruitment process. By submitting your application, you acknowledge and accept this disclaimer.

Closing date: 19 September 2025