Residential Property Administrator

Focus Kamoso (Pty) Ltd; Pretoria; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A property management company located in Pretoria is seeking a Residential Property Administrator responsible for overseeing property management tasks. The role involves ensuring the occupancy rate of buildings, accurately capturing new lease details, and managing student accommodation queries. The ideal candidate will have experience in property management and will possess strong numeracy skills along with a National Diploma. This position offers a unique opportunity to work within a dynamic environment focused on student accommodation.

Qualifications

• Minimum 2–3 years in Property Management.
• Experience in Student Accommodation is advantageous.

Responsibilities

• Ensure buildings’ occupancy rate is achieved.
• Capture new lease details accurately and process amendments.
• Manage student accommodation rentals and queries, including fines, arrears, and payments.

Skills

Strong reconciliation and numeracy skills

Proficiency in relevant software packages

Excellent attention to detail and communication skills

Ability to influence, guide, and relate to student needs

Deadline-driven with strong time management

Innovative and process oriented

Education

Matric and a National Diploma

Job description

Overview

Residential Property Administrator — Division: Property Management; Location: Pretoria; Reporting to: Property Manager

Purpose of the Role

• Ensure buildings’ occupancy rate is achieved.
• Capture new lease details accurately and process amendments.
• Manage student accommodation rentals and queries, including fines, arrears, and payments.

Key Responsibilities

• Property Administration
  • Monitor applications on the website and support channels.
  • Verify student lists from universities and manage defunded students.
• Leasing
  • Vet documents, perform credit checks, and ensure lease accuracy.
  • Update student details on relevant systems.
  • Report on occupancy levels and vacancies.
• Billing & Statements
  • Generate monthly lease billings and statements.
  • Process debit runs and post batches in PIMS and Great Plains.
  • Monitor payment allocations and create reconciliations when needed.
• Arrear Management
  • Ensure rental payments are made on time.
  • Issue letters of demand and manage AOD repayments.
  • Facilitate handovers for defaulting students.
• General Administration
  • Compile monthly management reports.
  • Manage account closures and deposit refunds.

Skills & Competencies

• Strong reconciliation and numeracy skills.
• Proficiency in relevant software packages.
• Excellent attention to detail and communication skills.
• Ability to influence, guide, and relate to student needs.
• Deadline-driven with strong time management.
• Innovative and process oriented.

Qualifications & Experience

• Education: Matric and a National Diploma.
• Experience: Minimum 2–3 years in Property Management.
• Experience in Student Accommodation is advantageous.