Recruitment Administrator

Time Personnel; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic recruitment agency in Cape Town is seeking a proactive Recruitment Administrator to support the talent acquisition process. The ideal candidate will have 1–3 years of HR experience, strong organisational skills, and proficiency in MS Office. Responsibilities include coordinating interviews, maintaining the applicant tracking system, and assisting with onboarding. This role offers the chance to thrive in a supportive team-oriented environment.

Qualifications

• 1–3 years’ experience in HR, recruitment, or admin support.
• Professional, discreet, and able to handle confidential information.
• Basic understanding of South African labour laws.

Responsibilities

• Provide administrative support to the Human Capital Talent team.
• Schedule employee probation discussions.
• Post job advertisements on internal and external job boards.
• Conduct initial telephone screening of candidates.
• Maintain accurate and up-to-date employee and candidate records.

Skills

Organisational skills

Communication skills

Time management

Interpersonal skills

Education

Matric and relevant qualification in HR or Business Administration

Tools

MS Office

HRIS/ATS systems (e.g., BambooHR, Sage 300)

Job description

Recruitment Administrator required in Cape Town.

Are you highly organised, people-oriented, and thrive in a fast-paced environment? Our client, based in the CBD, is seeking a confident and proactive Recruitment Administrator to ensure their talent acquisition process runs seamlessly.

The role be responsible for coordinating interviews, supporting the onboarding process, and helping to create a smooth and welcoming experience for new hires. Bring your sharp organisational skills and vibrant energy to a dynamic, growing company that values initiative and teamwork!

Requirements:

• Matric and a relevant qualification in HR, Business Administration, or related field
• 1–3 years’ experience in HR, recruitment, or admin support
• Strong organisational, communication, and time management skills
• Proficient in MS Office (especially PowerPoint); familiarity with HRIS/ATS systems (e.g., BambooHR, Sage 300)
• Professional, discreet, and able to handle confidential information
• People-oriented team player with strong interpersonal skills
• Able to work well under pressure, meet deadlines, and take initiative
• Basic understanding of South African labour laws

Duties and Responsibilities::

• Provide administrative support to the Human Capital Talent team
• Assist with audits of HC documents and data
• Accurately prepare monthly HC reports, including headcount info
• Process HC-related invoices
• Schedule employee probation discussions
• Post job advertisements on internal and external job boards, including LinkedIn
• Conduct initial telephone screening of candidates based on job specifications
• Coordinate interview scheduling between candidates and hiring teams
• Prepare interview packs and support hiring managers with documentation and logistics
• Conduct reference checks and assist with background screening
• Maintain and update the applicant tracking system (ATS) and candidate pipelines
• Coordinate onboarding documentation, including personal details, qualifications, and bank information.
• Maintain accurate and up-to-date employee and candidate records
• Track recruitment data and metrics (e.g., time-to-hire, status reports)
• Ensure all data is handled securely and in compliance with company policies
• Assist with planning and execution of recruitment events or job fairs
• Maintain Human Capital templates (e.g., interview invites, regret letters)
• Support probation tracking and Human Capital document follow-ups
• Respond to queries from candidates and internal stakeholders professionally and promptly