Recruiter and Personal Assistant to the CEO

The Legends Agency; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment and EOR services provider in Cape Town is seeking a Recruiter & Personal Assistant to the CEO. This is a dual-role position, handling recruitment tasks while also providing administrative support. Key responsibilities include managing the recruitment process, conducting interviews, and engaging with senior stakeholders. The ideal candidate will possess experience in UK recruitment and effective communication skills, and should be ambitious and driven. Full-time position with competitive remuneration.

Qualifications

• Experience recruiting in a high-volume environment.
• Familiarity with structured pipeline management.
• High-energy, ambitious and performance-driven.

Responsibilities

• Own the recruitment process end-to-end.
• Conduct a minimum of 12 interviews per day.
• Manage candidate and client communication daily.
• Support with administrative and communication tasks.

Skills

UK recruitment exposure

Strong recruitment capability

Excellent English communication

High-work-rate mindset

Education

Tertiary qualification (preferred)

Tools

CRM systems

ATS

Job description

Recruiter & Personal Assistant to the CEO (EOR & Recruitment Services)

Location: Cape Town Gardens (office-based) | Working hours: UK business hours (occasionally after-hours/weekend for urgent matters only) | Remuneration: R32,000 basic | Leave: 20 days annual leave + UK bank holidays

Role Overview

The Legends Agency is an Employer of Record (EOR) and recruitment business delivering solutions primarily in the UK as well as the US, Australia and the EU. We recruit top South African talent to work remotely or from our office in Cape Town supporting the needs of international clients.

I am hiring a Recruiter (80%) and Personal Assistant to the CEO (20%). This role is critical: you will manage recruitment across my portfolio to ensure consistent delivery, allowing me to focus on securing and growing major client relationships and driving revenue across EOR and recruitment services.

Recruitment Focus Areas

• Rec-to-Rec
• Sales
• Marketing
• Back Office / Operations
• IT (approx. 20% hardware / 80% software)

You must be comfortable working with a CRM and ATS, managing pipelines and operating with strong structure and urgency.

Why You'd Want This Role

• Employer of Record (EOR) services
• South African recruitment and contracting solutions
• Reseller referral and partnership agreements
• End-to-end recruitment delivery aligned to UK standards
• How a large global organisation operates (Head Office: London)

You will engage with senior stakeholders including CEOs and decision-makers at respected organisations in London and internationally. A clear development path and performance-led career progression will be available for the right individual.

Key Responsibilities (Recruitment 80%)

You will own the recruitment process end-to-end and deliver consistent placements across my portfolio.

Daily Delivery & Candidate Management

• Conduct a minimum of 12 interviews per day
• Post and manage job adverts across the ATS and relevant job boards
• Proactively headhunt candidates via LinkedIn and other channels
• Shortlist, qualify and present candidates to clients
• Present candidate profiles in a UK-centric professionally formatted manner
• Conduct reference checks and verify candidate suitability
• Regret and professionally manage unsuccessful candidates
• Manage candidate and client communication as a daily priority

Client Delivery & Commercial Recruitment

• Book and coordinate client meetings
• Follow up on submissions and manage the process through to outcome
• Negotiate offers, counteroffers and closing stages
• Support clients with salary benchmarking and quotations in GBP/EUR/USD
• Meet with clients to qualify job specifications and expectations
• Advise clients on relevant South African labour/legislative considerations (where required)
• Achieve a minimum of 5 placements across Rec-to-Rec, Sales, Marketing, Back Office and IT

Systems Process & Pipeline Ownership

• Maintain an accurate and up-to-date CRM and ATS pipeline
• Master CRM functions, workflows and reporting processes
• Follow up on and close daily CRM tasks
• Maintain a strong professional LinkedIn presence aligned to the role
• Call and re-engage the existing client base to generate additional business

Additional Revenue Support

• Upsell value-added services where appropriate (e.g. office space, IT support, provident fund, medical aid options, etc.)
• Do invoicing and ensure process completion where required
• Expedite onboarding processes for successful placement

Reporting Rhythm

• Daily meeting with me to review:
• Submissions made
• ATS pipeline status
• Priority roles and bottlenecks
• Next actions and close plans

Personal Assistant Responsibilities (20%)

You will support me with structured high-quality administrative and communications support:

• Arrange and send a birthday gift to employees on their birthdays
• Schedule and coordinate management and executive meetings
• Book internal candidate appointments (The Legends Agency hires)
• Conduct reference checks for internal candidates (The Legends Agency hires)
• Keep my CRM and ATS accurate and fully up to date
• Draft post and manage content on my LinkedIn account
• Send LinkedIn messages for birthdays, promotions, new roles and work anniversaries
• Monitor and respond to incoming messages, escalating important items to me

The Ideal Candidate

I am looking for someone who is high-energy, ambitious and performance-driven with the professionalism to represent me and the business at a senior level.

Key Qualifications

• Exposure to UK recruitment and 360 South African recruitment
• Strong recruitment capability and a clear understanding of what great looks like in delivery
• Experience recruiting at pace (high-volume/high-output environments advantageous)
• Familiarity with recruitment systems (CRM, ATS) and structured pipeline management
• Excellent English communication (written and spoken) with strong spelling and grammar
• A tertiary qualification (preferred)
• A high-work-rate mindset: not a clock-watcher and someone who believes effort drives results
• The ability to keep up in a fast-moving environment and stay composed under pressure

Why This Role Is Available

My current Recruiter/PA is relocating to the United States on short notice creating an immediate opportunity for a capable replacement to step in and drive recruitment delivery without disruption. You will hit the ground running but there will be ample training.

Key Skills & Employment Type

• Typing, MailChimp, QuickBooks, Web Development, Personal Assistant Experience, Group Fitness, Front Desk, Personal Training, Social Media Management, Program Design, Bookkeeping, Content Creation

Full Time | Vacancy: 1