Property Receptionist with FM Admin Support

Avatar Advisory - Avatar Human Capital; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic company in the Property/Real Estate Industry seeks an experienced Receptionist to manage front desk operations and administrative tasks. Responsibilities include greeting visitors, handling calls, and supporting Facilities Management activities. The ideal candidate will have a Grade 12 qualification, 2-4 years of admin experience, strong proficiency in MS Office, particularly Excel, and excellent attention to detail. This role offers the opportunity to work in a professional office environment in Johannesburg, Gauteng.

Qualifications

• Minimum of 2 - 4 years’ experience in an administrative environment.
• Strong proficiency in MS Office software packages, especially Excel.
• Excellent attention to detail and numerate accuracy.

Responsibilities

• Greet visitors and manage front desk communications.
• Handle incoming calls and redirect or respond as appropriate.
• Perform general administrative duties as part of Facilities Management.

Skills

Excellent communication and interpersonal skills

Innovative thinking and ability to follow process

Dynamic and enthusiastic

Ability to work as part of a team

Professional attitude and personal initiative

Organisation and planning skills

Education

Grade 12 (Matric)

Tools

MS Office software packages

Advanced proficiency in Excel

Job description

Overview

A dynamic company is seeking a Receptionist with FM Admin Support in Property/Real Estate Industry who will greet visitors, handle incoming calls and perform general administrative duties.

Key Responsibilities

• Greet visitors and manage front desk communications
• Handle incoming calls and redirect or respond as appropriate
• Perform general administrative duties as part of Facilities Management and property administration
• Support Building Administration
• Assist Facility Management Administration
• Support Risk Management activities
• Assist with Asset Maintenance & Management Support

Skills and Competencies

Business

• Excellent communication and interpersonal skills on all levels
• Innovative thinking and ability to follow process
• Dynamic and enthusiastic
• Ability to work as part of a team
• Ability to interact professionally with tenants and landlords
• Competent time management skills
• Be deadline driven
• Excellent attention to detail and numerate accuracy
• Ability to follow up on outstanding payments
• Professional attitude and personal initiative
• Organisation and planning skills

Human Capital

• Transparent honesty
• Reliability
• Positive attitude and highly motivated
• Lead by example
• Assertive and effective communication
• Sensitive to client and staff requirements and problems
• Ability to create a professional office environment
• Demonstrate strong interpersonal and professional skills

Qualifications and Experience

Qualifications
Grade 12 (Matric)

Experience
Minimum of 2 - 4 years’ experience in an administrative environment.
Strong proficiency in MS Office software packages
Aptitude to learn new software programs as required
Advanced proficiency in Excel (will be advantageous)
Excellent attention to detail and numerate accuracy