Project Coordinator

Right to Care; Mpumalanga; On-site; ZAR 350,000 - 450,000; Full time

Job summary

A healthcare non-profit organization in KwaZulu-Natal is seeking a Project Manager to oversee COVID-19 vaccination efforts. The role involves managing stakeholder relationships, leading project implementation, and ensuring staff are well trained. Candidates should have proven project management skills, be adept at data handling, and be able to provide regular reports. This position offers an opportunity to make a real difference in vaccine distribution efforts.

Qualifications

• Ability to establish strong working relationships with various stakeholders.
• Proven experience in managing projects, especially in health services.
• Experience in training staff and ensuring compliance with health protocols.
• Strong data management and reporting skills.

Responsibilities

• Coordinate ADAPT implementation in the sub-district.
• Lead provision of COVID-19 vaccination capacity.
• Manage staff schedules and performance.
• Provide regular reporting on project activities.
• Ensure proper data management and documentation.

Skills

Stakeholder management

Project management

Staff management

Clinical integration

Data management

Job description

Stakeholder Management

• Establish strong working relationships with District Management Teams, Department of Health, Government Departments, Traditional leaders, local community leaders and Implementing partners to smoothen ADAPT implementation in the sub-district
• Arrange, attend and represent ADAPT at all sub-district stakeholder meetings
• Coordinate ADAPT implementation with DOH and other Implementing partners in the sub- district
• Attend key District meetings and provide feedback

Project Management

• Lead the provision of surge COVID19 vaccination capacity in the sub-district using one or more vaccination service delivery models
• Lead ADAPT’s Sub-District Risk Communication and Community Engagement activities in order to address vaccine hesitancy issues and ensure equitable vaccine distribution and uptake in locations and populations with lowest vaccine coverage.
• Co-ordinate all Technical Assistance work to DoH and Direct Service Delivery activities of RTC staff in the sub-district related to Health Systems Strengthening (HSS)
• Manage deliverables according to the project plan
• Establish District ADAPT project schedule and monitor implementation
• Arrange, deploy, and assign tasks to team members
• Communicate with RTC management
• Ensure proper data management
• Manage sub-district fleet and resources

Staff Management

• Offering constant feedback to staff and keeping everyone in sync
• Ensuring adequate staff performance
• Keeping staff morale high and taking steps to improve retention
• Managing staff schedules and assigning individual responsibilities
• Ensuring workforce is satisfied in their roles

Reporting

• Provide regular reporting on project activities to District, Provincial and RTC Central management
• Present regular reports to the District, Provincial Coordinator, DoH, Government Departments and partner Forums

COVID-19 Vaccination & Training

Ensure all nurses and data capturers are trained as vaccinators and are registered on EVDS (working with the DQMs); this applies for the DOH staff in all assigned DOH facilities and the RTC team.

• Provide training to those DOH or RTC staff not yet trained.
• Provide on the job mentoring to the DOH and RTC staff on COVID-19 vaccinations
• Assist in ensuring adequate vaccine stock is in place and well controlled, working with the PBPA and pharmacists.
• Ensure Safekeeping of all equipment in all facilities – provide mentoring for DOH staff and ensure this is adequately controlled for RTC staff.
• Ensure provision of a safe and clean environment for clients in all facilities. Quality Improvement- Member of the Integration TA roving team – working with the QI TLs, lead the PN Mentors.
• Undertake facility readiness assessments for the COVID-19 vaccination programme.
• Disseminate and train facility managers on the policies, frameworks, standard operating procedures, and toolkits to guide the integration implementation

Clinical Integration & Documentation

• Address the clinical integration requirements, including ensuring the identification and uptake of vaccinations among high-risk individuals
• Assess the HRH capacity in facilities for COVID-19 vaccination implementation
• Support with the management of the patient flow
• Implementing change management strategies
• Assess professional nurses in DoH facilities in relation to the COVID-19 programme to ensure integration of the vaccination programme into routine healthcare.
• Assess Infection Prevention and Control standards.
• Ensure there is a site in-service training program in all facilities.
• Compile Quality assessment reports and send to facilities within agreed time.
• Assist facilities in developing quality improvement plans.
• Monitor implementation of QIPs. Document Management- Ensure all data generated is verified before submission in all facilities.
• Efficient and complete record keeping of all relevant patient information on files. Ensure this is being done by both the DoH and RTC staff members.
• For any documents/reporting: maintain a chronological filing system, electronic and hardcopy, in accordance to departmental filing and archiving SOP as well as a back-up drive for all master copies when not available
• Typing of assigned documents (internal and external memos, monthly and quarterly reports, combined site reports)
• Finishing of all documents to a professional standard
• When requested, courier documents
• Assist with the Departmental/funder or team Audit preparations i.e., preparing files for the sites
• Ensure that an agenda and attendance register is available for all training activities and any related claims