Project Administrator

Mventech; Centurion; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A mining and engineering projects company seeks a Project Administrator to manage project documentation and support administration tasks. Responsibilities include establishing document control systems, tracking project milestones, and supporting project teams. Candidates should have a Matric certificate and 3-5 years of experience in document control or project administration within relevant environments. Proficiency in document management platforms and MS Office is essential. This position offers a dynamic work environment in Centurion, Gauteng.

Qualifications

• 3-5 years' experience in document control and/or project administration in mining or engineering.
• Experience working on-site or in remote project environments is advantageous.

Responsibilities

• Establish and manage document control systems according to project standards.
• Track project deliverables, milestones, and schedules.
• Prepare and distribute meeting agendas and project correspondence.

Skills

Organizational skills

Communication skills

Multitasking skills

Proactive attitude

Education

Matric certificate

Diploma or certification in records management or project administration

Tools

SharePoint

Aconex

Procore

MS Office

Job description

Mventech is seeking a highly motivated Project Administration capabilities to support mining and engineering projects. This dual-function role ensures the integrity and traceability of project documentation while also assisting in day-to-day project administration tasks, enabling efficient execution and close-out of projects.

Minimum Requirements

• Matric certificate (required); diploma or certification in records management, project administration, or engineering documentation (preferred)
• 3–5 years' experience in document control and/or project administration within mining, engineering, or construction environments
• Experience working on-site or in remote project environments (advantageous)
• Strong organizational, communication, and multitasking skills
• Proactive, with a desire to grow in both project documentation and project support functions

Key Responsibilities

Document Control

• Establish and manage document control systems in line with project and regulatory standards
• Receive, register, distribute, and archive drawings, specifications, contracts, and reports
• Ensure version control and formatting across all documents
• Coordinate document workflows with engineering, procurement, construction, and quality teams
• Monitor and report document status to project managers and stakeholders
• Support audits by ensuring complete and accessible documentation
• Train project staff on document control tools and procedures

Project Administration

• Assist in tracking project deliverables, milestones, and schedules
• Prepare and distribute meeting agendas, minutes, and project correspondence
• Support resource planning, timekeeping, and coordination of project team activities
• Maintain project registers (risks, issues, actions, decisions)
• Help ensure compliance with internal and client reporting requirements
• Provide administrative support to project managers and teams as required

Technical Skills

• Proficiency in document/project management platforms (e.g., SharePoint, Aconex, Procore, EDMS)
• Strong understanding of engineering documentation (e.g., drawings, datasheets, specifications)
• Familiarity with mining and construction workflows and terminology
• Knowledge of ISO 9001 and relevant document control standards
• Advanced skills in MS Office, especially Excel, Word, and Outlook
• Ability to generate reports and dashboards for document tracking and project updates

Send your resume, cover letter, and any relevant work samples to [e-mail] with the subject: Project Administrator – Mining and Engineering Projects