PLANT SECRETARY

AB InBev Africa; Brakpan; On-site; ZAR 150,000 - 200,000; Full time

Job summary

A leading beverage company located in Brakpan, South Africa, is seeking an Administrative Support professional. This role includes front desk management, budgeting, and administrative tasks. Candidates should hold a degree, have advanced computer skills, and possess excellent communication abilities. Experience in a manufacturing environment is a plus. Join a diverse team thriving on equality and growth.

Qualifications

• Minimum of 1 year experience in a manufacturing environment.
• Trained in advanced computer applications.
• Valid driving license is a bonus.

Responsibilities

• Manage front desk operations and customer relationships.
• Handle administrative tasks including record keeping and mail.
• Prepare and manage departmental budgets and expenses.

Skills

General office skills practice

Excellent Communication skills

Problem solving skills

Negotiation skills

Education

Good degree from an accredited institution

Tools

COSWIN

SYPRO

SAP

Flow centric

Job description

Overview

Dreaming big is in our DNA. It’s who we are as a company. It’s our culture. It’s our heritage. And more than ever, it’s our future. A future where we’re always looking forward. Always serving up new ways to meet life’s moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources and opportunities to unleash their full potential. The power we create together – when we combine your strengths with ours – is unstoppable. Are you ready to join a team that dreams as big as you do?

Key Purpose of this role is to provide administrative support.

Key Outputs and Responsibilities

• Front desk management
• Effective and timely handling of office visitors and maintain a register.
• Maintain good customer care/relationships between stakeholders and the Company.
• Call handling & screening.
• Manage access to the PM / HOD/Manager’s office (only authorized access/safe keeping of keys).
• Have digital savvy and skills for basic and advanced Microsoft and software

• Secretarial Matters
• Prepare minutes for the PM / HOD/Manager
• Draft company memos and letters as directed/requested.
• Maintain efficient record keeping & filling system.
• Manage PM / HOD/manager’s Incoming & outgoing mail/messages.
• Keep a contacts database of key stakeholders.
• Ensuring office cleanliness / Housekeeping/ 5s

• Administrative Services
• Efficient and proper handling of company visitors from abroad in matters relating to letters of invitation, travel (pickups & drop-off for airport & office) and accommodation bookings.
• Book, confirm & Process payments for PM / HOD/Manager & their families’ Air travel, Car hires, Hotel bookings, visa applications.
• Ensure consistent availability of office supplies (Stationery & refreshments)
• Arrange & book for meetings, conferences, Reviews - Dates; times and ensuring timely and appropriate facilities (venue) and refreshments.
• Ensure all office equipment (e.g. printers, projectors) is in good working condition.
• Handle any department arrangements around Birthdays; Anniversaries; births; deaths.
• Manage PPE receipts and issuing.
• Filling & safe custody of company documents

• Budgets & Spend Analysis
• Prepare and/or contribute to the preparation of the plant's budget.
• Manage the departmental spend – ensuring costs are posted to the correct codes; handle postings in flow centric; raise GRNs, update Q-docs & follow-up on payments.
• Where required – prepare and present updates on PM's departmental spend.
• Follow up and process all Housing bills [Rent, Electricity, Water, and Refuse].
• Process all outstanding accountabilities for the PM / HOD/Manager
• Where applicable process & ensure that all inter - company recharges are done.

• Drivers & Vehicles
• Manage the departmental drivers (Goals, Schedules, CAP, Leave, Overtime)
• Process Drivers claims in system (carwash, transport refunds, lunch).
• Keep a log of all department/pool vehicle mileage and maintenance.

• VPO
• Actively participate in driving VPO routines for the plant
• Support in compiling VPO reports & updates.

• General
• Other duties as may be assigned from time to time.

Minimum Requirement

• A good degree from an accredited institution.
• Valid driving license is a bonus.
• General office skills practice, Secretarial and administrative practice.
• Trained in advanced computer applications (COSWIN, SYPRO, SAP, Flow centric).
• Minimum of 1year experience in a manufacturing environment
• Excellent Communication skills
• Knowledge of problem solving and negotiation skills

Additional information

• BAND: X

SAB is an equal opportunity employer, and all appointments will be made in- line with SAB employment equity plan and talent requirements. We are a company that promotes gender equality. Internal applicants require Line manager approval. Please note that only shortlisted applicants will be contacted.