Personal Assistant

Riseup Management; Durban; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A client organization in Durban is seeking an experienced Personal Assistant to provide high-level administrative support to the Director. The role involves managing complex schedules, handling correspondence, and ensuring confidentiality. The ideal candidate will have proven experience in a similar role, excellent organizational skills, and proficiency in office software. The position requires discretion and the ability to perform in a fast-paced environment, making strong communication and interpersonal skills crucial.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Ability to manage complex diaries and scheduling.
• Proficient in virtual meeting tools.

Responsibilities

• Provide proactive support to the Director.
• Handle correspondence and coordinate meetings.
• Process expenses and general administrative tasks.

Skills

Excellent organizational and time-management skills

Strong written and verbal communication skills

High level of discretion and confidentiality

Proficiency in Microsoft Office / Google Workspace

Strong problem-solving skills and attention to detail

Job description

SUMMARY

A client based in Springfield is seeking an experienced Personal Assistant to the Director. The Personal Assistant to the Director provides high-level administrative, organizational, and confidential support to ensure the smooth and efficient operation of the Director’s day-to-day activities. The role requires discretion, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

POSITION INFO

Key Responsibilities

Executive Support

• Provide proactive and comprehensive support to the Director


• Manage complex diaries, scheduling meetings, appointments, and travel


• Act as a key point of contact between the Director and internal/external stakeholders


• Prepare agendas, briefing notes, presentations, and reports

Communication & Coordination

• Handle correspondence, emails, and phone calls on behalf of the Director


• Coordinate meetings, including room bookings, virtual meetings, and minute-taking


• Build effective working relationships with senior leaders, clients, and partners

Administrative & Operational Support

• Maintain accurate records, filing systems, and confidential documentation


• Assist with project coordination and tracking actions and deadlines


• Process expenses, invoices, and general administrative tasks

Confidentiality & Professionalism

• Handle sensitive information with discretion and professionalism


• Anticipate the Director’s needs and resolve issues proactively


• Support the Director in prioritizing workload and managing competing demands

Skills & Experience

Essential

• Proven experience as a Personal Assistant, Executive Assistant, or similar role


• Excellent organizational and time-management skills


• Strong written and verbal communication skills


• High level of discretion and confidentiality


• Proficiency in Microsoft Office / Google Workspace and virtual meeting tools

Desirable

• Experience supporting senior executives or directors


• Experience in a fast-paced or complex organization


• Strong problem-solving skills and attention to detail

Personal Attributes

• Proactive and self-motivated


• Calm under pressure and adaptable


• Professional, reliable, and trustworthy


• Strong interpersonal skills with a positive, can-do attitude

Working Relationships

• Reports directly to the Director


• Works closely with senior leadership, management teams, and external stakeholders