Payroll Adminstrator

IQbusiness; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A management and digital growth specialist in South Africa is seeking an experienced Payroll Administrator. The role involves maintaining payroll integrity, processing payrolls, and ensuring compliance with statutory requirements. The ideal candidate should have a Payroll Diploma and 3–5 years of experience in a large company, along with proficiency in Sage 300 People and strong knowledge of South African payroll legislation. This position offers the opportunity to contribute to a purpose-driven organization committed to diversity and transformation.

Qualifications

• 3–5 years of payroll administration experience in a large company.
• Proficiency in Sage 300 People required.
• Familiarity with South African Employment Legislation applicable to payroll.

Responsibilities

• Maintain the Master File data on Sage 300 People.
• Responsible for the preparation and processing of monthly payrolls.
• Generate reports for payment and ensure compliance with statutory requirements.

Skills

Sage 300 People

MS Excel

Employee Self Service (ESS)

Statutory compliance knowledge

Pension Funds Act knowledge

Understanding of Medical Aids

Education

Matric

Payroll Diploma

Job description

At iqbusiness, we’re more than a management and digital growth enabler—we’re a purpose-driven organisation with over 26 years of experience helping people, business, and Africa grow. We’re proud to be a Level 1 B-BBEE contributor, B-Corp certified, and recognised as a Top Employer. Our full-service solutions span digital, cloud, security, consulting, and beyond, delivering real impact with every project.

Purpose of the Position

The purpose of the Payroll Administrator is to handle all payroll and benefits-related input and reporting, as well as ensuring statutory compliance and returns for permanent employees, as well as monthly and hourly paid contractors.

Key Responsibilities and Output Areas Include

Payroll Data Integrity and Maintenance

• Maintain the Master File data on Sage 300 People.
• Ensure that procedures and practices are in place to provide strong controls and good governance in payroll.

Payroll Input, Duties & Responsibilities

• Responsible for the preparation and processing of the monthly payrolls on Sage 300 People. This includes the entire cycle of payroll processing from capturing new employees, changes, and terminations.
• Coordinate between payroll and Human Capital to ensure proper flow and maintenance of employee data.
• Maintain employee records, ensuring that employee changes are processed correctly and on time, and review changes for proper authorization.
• Generate reports for payment, such as PAYE returns.
• Keep abreast of company policies and tax legislation that impact remuneration.
• Prepare month-end reports, including expense claims, Headcount reports, Leave Provision reports, General Ledger, and 3rd party payroll payments.
• Ensure timely communication of payroll changes to the HR manager.
• Handle EMP201 submissions and ensure compliance with statutory requirements.

Education

• Matric
• Payroll Diploma

Experience and Skills

• 3–5 years of payroll administration experience in a large company.
• Proficiency in Sage 300 People.
• Experience in Employee Self Service (ESS).
• MS Excel skills.
• Familiarity with statutory compliance and reporting requirements from SARS, DOL, and other bodies.
• Knowledge of the Pension Funds Act.
• Understanding and knowledge of Medical Aids.
• Familiarity with South African Employment Legislation applicable to payroll.

Critical Core Competencies - Personal & Behavioural

• Adhering to Principles and Values
• Supporting and Caring (motivating/assisting)
• Applying Expertise and Technology
• Delivering results and meeting customer expectations
• Relating and Networking (communicating and developing relationships)
• Formulating strategies and concepts
• Leading and Deciding (taking initiative)
• Entrepreneurial and Commercial thinking
• Persuading and Influencing
• Learning and researching (continuous improvement)
• Achieving personal work goals and objectives (planning and organizing)
• Creating and innovating (problem solving)
• Collaboration

Please note: As all IQbusiness roles require honesty in the handling of or access to cash, finances, financial systems, or confidential information; our recruitment process requires that the following background checks be completed: credit, criminal, ID, and qualification verification.

IQbusiness is committed to sustainable growth and transformation, we embrace diversity and employ previously disadvantaged individuals.