Office Manager (PA for two executives)

Alfa & Omega NBS; Pretoria; On-site; ZAR 334,800 - 446,400; Full time

Job summary

A prominent educational institution in Pretoria seeks an experienced Office Manager to provide high-level executive assistance. The Office Manager will oversee administrative duties, enhance school-community relations, and support two executives. Successful candidates should possess a post matric qualification in office management or Industrial Psychology and a minimum of five years of PA/Secretarial experience. Excellent communication skills in English and Afrikaans, as well as proficiency in Microsoft Office, are essential. Interested applicants must send their CV and relevant documents by the specified deadline.

Qualifications

• Minimum five years of PA/Secretarial experience, preferably in a school.
• Active member in a Christian church is mandatory.

Responsibilities

• Lead the administrative team and provide high-level executive assistance.
• Plan and organize meetings and events.
• Manage communication with the school community.

Skills

Excellent communication skills

Microsoft Office proficiency

Organizational skills

People management

Education

Post matric qualification in office management or Industrial Psychology

Job description

About the job Office Manager (PA for two executives)

Position: Office Manager

(Personal Assistant for two executives)

The Office Manager will perform a variety of administrative/secretarial support providing high-level executive assistance by leading the administrative team, answering calls, planning and organizing meetings, events and interacting competently with the complete cross-section of the school community, providing an exceptional experience from start to finish.

Key Performance Areas:

• School and Community Relations
• School Improvement
• Learner Management
• People Management
• Administrative Functions

Qualification and Experience:

• Post matric qualification in office management and/or Industrial Psychology.
• Minimum five years of PA/Secretarial experience, preferably in a school.

Preferred Skills and Requirements:

• Greeting visitors, answering a high-volume of incoming phone calls.
• Coordinating appointments and meetings and managing staff calendars and schedules.
• Coordinating domestic and international travel, including flight, hotel and car rental reservations.
• Purchasing office supplies, equipment and maintaining proper stock levels.
• Producing reports, composing correspondence, and drafting new contracts.
• Creating presentations and other management-level reports.
• Excellent communication skills (written and spoken English and Afrikaans).
• Able to work and adhere to timelines and deadlines.
• Must be an active member in a Christian church.
• Excellent computer skills including experience using Microsoft Word, PowerPoint and other programs.

Application Process:

If you adhere to the minimum requirements of this position, kindly submit the below information to [e-mail] before 17:00 on Tuesday the 20th of December 2022.

• Your CV, a Shoulder length photo, a motivation letter, a Copy of your South African Identity document, and full academic transcripts studies to date.

Confidentiality:

All your information will be kept confidential.

Interview:

Please regard your application for this position as unsuccessful if you have not been invited for an interview within two weeks of submitting your application.