HR Administrator

SPECD (Pty) Ltd; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established engineering firm in Gauteng is seeking a proactive HR Administrator to manage HR operations, including recruitment coordination, employee support, and administrative tasks. The role requires a Matric Certificate, HR Degree or related qualifications, and 5-10 years of experience in HR administration. Ideal candidates will have strong organisational skills, confidentiality, and proficiency in HRIS and MS Office. Join a fast-paced environment where you will contribute to creating a great workplace experience.

Qualifications

• Matric Certificate.
• 5 - 10 Years’ experience in HR.
• Previous experience in an HR administration role.
• Strong understanding of HR functions and policies.

Responsibilities

• Support daily HR operations and maintain employee records.
• Manage onboarding and offboarding procedures.
• Assist with payroll processing and address inquiries.
• Prepare HR reports and maintain compliance with policies.

Skills

Organisational skills

Confidentiality

Proficiency in HRIS

Proficiency in MS Office

Attention to detail

Education

HR Degree or related qualifications

Job description

We’re looking for a proactive HR Administrator to keep our HR operations running smoothly! From recruitment coordination to employee support and admin tasks, you’ll play a key role in creating a great workplace experience. If you love a fast-paced environment and enjoy working with people, we’d love to hear from you!

JOB DESCRIPTION

Job Title: HR Admin

Employment Type: Permanent, On-Site

Work Location: Gauteng, Johannesburg

JOB CONTEXT

Our client is a well-established and innovative engineering company specializing in railway systems, rolling stock refurbishment, railway infrastructure, telecommunications, and power solutions. They are currently seeking a detail-oriented and proactive HR Administrator to support human resource functions. The ideal candidate will assist with HR processes, employee relations, recruitment coordination, and administrative tasks, ensuring smooth day-to-day operations within the HR department.

DUTIES AND RESPONSIBILITIES

• Supporting daily HR operations and ensuring a smooth administrative process.
• Maintain and update employee records (personnel files), both physical and electronic copies.
• Ensure accuracy and completeness of employee data, including personal information, attendance records, and performance evaluations.
• Facilitate the onboarding process for new employees, including preparing paperwork, conducting orientations, and setting up employee profiles.
• Manage offboarding procedures, including exit interviews and processing termination paperwork when required.
• Assist in processing payroll and verifying attendance records through capturing of accurate hours from the biometrics system.
• Identifying any attendance negative patterns that arise from managing employees daily biometrics and issuing relevant warnings.
• Address payroll-related inquiries and discrepancies in a timely manner with employees.
• Serve as a point of contact for employees regarding HR policies, procedures, and inquiries.
• Assist in resolving employee relations issues and elevate complex matters to HR manager as needed.
• Prepare HR reports, such as attendance, new hires and resignations and other HR metric reports as required.
• Maintain HR documents, policies, and procedures, ensuring compliance with regulatory requirement.

QUALIFICATION & EXPERIENCE REQUIREMENTS

• Matric Certificate.
• 5 - 10 Years’ experience.
• HR Degree or related qualifications AND/OR appropriate experience.
• Previous experience in an HR administration role.
• Strong understanding of HR functions, company policies and procedures.
• Excellent organisational skills.
• Strong ability to maintain confidentiality and professionalism.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Knowledge of HR functions and best practices, including recruitment, payroll, and employee relations.
• Proficiency in HRIS (Human Resources Information Systems).
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent organisational and time management skills with the ability to prioritise tasks.
• Strong attention to detail and accuracy in data management.
• Ability to handle sensitive and confidential information with discretion.

PACKAGE & REMUNERATION

• Compensation will be determined based on qualifications, applicable experience, and previous earnings.