Hr Administrator

Phakisa Holdings; Pretoria; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A leading HR services provider in Pretoria is seeking an HR Administrator to manage the employee lifecycle and ensure compliance with employment laws. The role involves onboarding, data management, performance support, and training coordination. Ideal candidates will have a Bachelor's degree and 1-3 years of HR experience, along with strong skills in HRIS systems and Microsoft Office. This permanent position will require excellent communication skills and attention to detail to maintain a positive workplace culture.

Qualifications

• 1-3 years of HR experience, preferably in a generalist role.
• Experience managing HR processes for employees.

Responsibilities

• Prepare and distribute employment offers and contracts.
• Maintain accurate and confidential employee records.
• Coordinate performance review cycles and documentation.
• Serve as first point of contact for employee concerns.
• Ensure adherence to employment laws and compliance.
• Maintain training records and certification tracking.
• Manage employee terminations and conduct exit interviews.

Skills

Proficiency in HRIS systems

Advanced Microsoft Office Suite skills

Strong document management skills

Data entry accuracy

HR reports and analytics generation

Education

Bachelor's degree in Human Resources, Business Administration, or related field

Job description

We are Hiring HR Administrator to manage the complete employee lifecycle and ensure compliance with employment laws and company policies.

Reporting to

HR Manager

Seniority Level

Mid Career (years of experience)

Type

Permanent

Key Responsibilities

• Onboarding (0-30 days): prepare and distribute employment offers and contracts, facilitate new employee onboarding including orientation sessions, ensure completion of all required documentation, coordinate IT setup, workspace preparation, and equipment allocation.
• Employee Records and Data Management: maintain accurate and confidential employee records in HRIS systems, process employee changes including promotions, transfers, and salary adjustments, ensure compliance with record retention policies and privacy regulations, generate HR reports and analytics for management review, manage employee database updates and system maintenance, coordinate annual data audits and compliance reviews.
• Performance Management Support: coordinate performance review cycles and documentation, assist managers with performance improvement plans, maintain performance records and tracking systems.
• Employee Relations and Support: serve as first point of contact for employee questions and concerns, investigate and resolve basic employee relations issues, support workplace culture initiatives and employee engagement activities.
• Compliance and Legal Requirements: ensure adherence to employment laws, maintain required compliance posters and documentation, assist with employment compliance audits, maintain awareness of changing regulations and requirements.
• Training and Development Coordination: maintain training records and certification tracking, track training effectiveness and completion rates.
• Offboarding and Separation Management: process employee terminations and resignations, conduct exit interviews and compile feedback reports, coordinate final payroll processing and benefits termination, manage return of company property and access revocation, provide references and employment verification as needed, maintain separation documentation and compliance records.

Required Qualifications

• Education: Bachelor's degree in Human Resources, Business Administration, or related field.
• Experience: 1-3 years of HR experience, preferably in a generalist role; experience managing HR processes for employees preferred.

Technical Skills

• Proficiency in HRIS systems.
• Advanced Microsoft Office Suite skills, particularly Excel (pivot tables, VLOOKUP, data analysis).
• Strong document management and record-keeping skills (digital and physical files).
• Data entry accuracy and database management skills.
• Competence in generating HR reports and analytics (turnover, absenteeism, etc.).

Core Competencies

• Strong understanding of employment law and HR best practices.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy in record-keeping.
• Ability to maintain strict confidentiality and handle sensitive information.
• Strong organisational and time management skills.
• Customer service orientation with internal and external stakeholders.
• Problem‑solving and analytical thinking abilities.
• Ability to work independently and manage multiple priorities.