Debtors Creditors Clerk

Eastern Personnel Consultants / Oostelike Personeel Konsultante; Centurion; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A recruitment agency in Centurion is seeking a Debtors Creditors Clerk to manage accounts receivable and payable functions. Responsibilities include invoicing, collections, payment allocations, and liaising with suppliers. The ideal candidate is bilingual in Afrikaans and English and will be involved in financial record-keeping and reporting. This is a full-time position with a salary of R20,000 CTC per month.

Responsibilities

• Manage full accounts receivable and accounts payable functions.
• Prepare and issue customer invoices and credit notes accurately.
• Proactively contact debtors to follow up on outstanding accounts.
• Accurately allocate customer payments and reconcile debtors ledger.
• Investigate and resolve customer account queries professionally.
• Maintain and report on debtor accounts and collections progress.
• Receive and accurately capture supplier invoices into the accounting system.
• Match supplier invoices to purchase orders and proof of delivery.
• Perform regular reconciliation of supplier statements with the company's ledger.
• Prepare payment batches ensuring all documentation is in order.
• Liaise with suppliers to resolve invoice or payment queries.
• Maintain an organized filing system for all creditors documentation.
• Assist with month-end and year-end closing procedures.
• Support financial audits by preparing required schedules and documentation.

Skills

Bilingual (Afrikaans and English)

Job description

Debtors Creditors Clerk

Appointment: Full-time position

Locations: Sunderland Ridge, Centurion

Salary: R20 000 CTC per month

Benefits: None

Job Description

A well established multinational, company in the food and flavor industry is recruiting a Debtors Creditor Clerk

Objective

To manage the full accounts receivable (Debtors) and accounts payable (Creditors) functions, ensuring accurate financial record-keeping, timely collections, and efficient supplier payments to support the company's cash flow and financial stability.

Debtors Function (Accounts Receivable)

• Invoicing: Prepare and issue customer invoices, credit notes, and statements accurately and on time.
• Collections (Credit Control): Proactively contact debtors via phone, email, and mail to follow up on outstanding and overdue accounts.
• Payment Allocation & Reconciliation: Accurately allocate customer payments against their respective invoices and reconcile the debtors ledger.
• Query Resolution: Investigate and resolve all customer account queries promptly and professionally.
• Reporting: Maintain and report on the age analysis of debtor accounts and collections progress.
• Account Management: Process new credit applications and maintain up-to-date and accurate customer records.

Creditors Function (Accounts Payable)

• Invoice Processing: Receive, verify, and accurately capture supplier invoices and credit notes into the accounting system, ensuring correct general ledger coding and VAT application.
• Matching & Verification: Match supplier invoices to purchase orders (POs) and proof of delivery (PODs).
• Statement Reconciliation: Perform regular reconciliation of supplier statements against the company's ledger and resolve any discrepancies.
• Payment Preparation: Prepare weekly or monthly payment batches (EFTs), ensuring all supporting documentation is in order and payments are made timeously.
• Query Resolution: Liaise with suppliers and internal departments to resolve any invoice or payment queries.
• Filing & Archiving: Maintain an organised and accessible filing system for all creditors documentation.

General Duties

• Assist with month-end and year-end closing procedures.
• Provide support for financial audits, preparing required schedules and documentation.
• Perform general administrative and bookkeeping tasks as required by the Finance Manager.

Preferred Skills

• Bilingual (Afrikaans and English)

EASTERN PERSONNEL CONSULTANTS CC (SINCE 1990)

Register CV on our database: https://tinyurl.com/Eastern-Personnel

Website: https://easternpersonnel.co.za/

LinkedIn: https://www.linkedin.com/company/easternpersonnel

IMPORTANT NOTICE: By applying for this position and providing Eastern Personnel Consultants CC with your CV and other personal information, you are consenting to the information being used for the specific purpose for which it was provided, which is recruitment purposes and possible appointment purposes (should you be successful). Please note that your information will be processed for recruitment purposes only or for such purposes relating to assessing the establishment of an employment relationship with yourself, and this will be done in accordance with the applicable data protection and privacy legislation. We confirm that such information will not be used for any other purpose without obtaining your prior consent. If you object to your information being used in accordance with the clause, please do not apply.