Contract Manager

Business Capital Group; Johannesburg; On-site; ZAR 600,000 - 800,000; Full time

Job summary

A leading business solutions provider in Johannesburg is looking for a Contracts Manager to oversee vendor agreements and ensure compliance with contractual obligations. The successful candidate will manage all aspects of the contract process, including creation, review, and monitoring vendor performance. A minimum of 10 years' experience in contract management and a relevant Bachelor’s degree are required. This role offers a dynamic work environment focused on collaboration and compliance.

Qualifications

• Minimum 10 years work experience, with at least 3 years managing contracts.
• Proven track record of using TPRM system would be an added advantage.
• Experience in drafting, monitoring and management of contracts.

Responsibilities

• Create, prepare, review, and edit all contracts.
• Manage contract process, authorization, stages of approval.
• Monitor and analyze compliance with contract terms.

Skills

Negotiation

Time management

Excellent verbal and written communication

Problem solving

Analytical thinking

Conflict resolution

Education

Bachelor’s degree (B.Com, Business Administration or equivalent)

Chartered Institute of Purchasing and Supply (CIPS) certification

Tools

MS Office Suite

Job description

Overview

A vacancy exists for a Contracts Manager, based at Head Office in Dunkeld, reporting to the National Procurement Manager: SA. The successful candidate will be responsible for ensuring vendor agreements are in place encompassing legal, privacy, environmental, operational, and financial obligations between both parties. In addition, contracts shall be actively managed by the Contracts Manager throughout the life of the contract to ensure that Vendor performance is satisfactory, appropriate stakeholders are informed and all contract requirements are met.

Key Responsibilities

• Establishing Contracts: Create, prepare, review, and edit all contracts - in consultation with the relevant internal and external stakeholders. Ensure all Life Healthcare vendors have valid contracts in place.
• Manage contract process, authorization, stages of approval, execution, signature, and recording; Ensure the organization's internal contract documents are accurate, complete and well maintained.
• Maintain excellent working relationships with clients to ensure their needs are met. Meet with customers to discuss both legal and business matters.
• Monitor and measure outputs/outcomes pertaining to contract management. Ensure contract terms are adhered to and address non-conformances.
• To assess whether vendor conforms to specified regulations in consultation with relevant role players with new vendor registrations.
• Provide advice and guidance to the different teams relating to contract generation. Replacing Expiring Contracts: Create and plan for upcoming reviews – keep track of expiring contracts.
• Maintaining Contractual Records: Organise contract admin and record keeping. Monitor and analyze compliance with contract terms. Implement a contract management system. Monitor and advise on renewals, amendments, and expiration dates. Control changes and contract variations. Agile resolution of issues and disputes.
• Development and Implementation of Policies and Procedures: methodical and measured change control; active risk mitigation and management.

Requirements

• Education: Bachelor’s degree (B.Com, Business Administration or equivalent). The following would be an added advantage: Chartered Institute of Purchasing and Supply (CIPS) certification.
• Experience: Minimum 10 years work experience, with at least 3 years managing contracts. Proven track record of using TPRM system would be an added advantage. Contractual policy experience. Drafting, monitoring and management of contracts. Procurement experience. Compliance and risk management. Relationship management.
• Competencies: Basic understanding of contract law; Negotiation; Time management; Excellent verbal and written communication; Problem solving and analytical thinking; Proficient use of MS Office Suite; Team player; Conflict resolution; Ethical Behaviour.