Assistant Purchasing Officer

Hospitality Hire; Cape Town; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading hospitality company in Cape Town is seeking an Assistant Purchasing Officer to support procurement activities. The successful candidate should have at least 2 years of hotel purchasing experience, along with strong negotiation and vendor management skills. Key duties include assisting with sourcing and purchasing goods, maintaining inventory records, and ensuring compliance with hotel policies. The role offers a competitive package including pension contributions and company medical aid. Candidates must hold a valid South African ID.

Benefits

50/50 contribution to Pension

Company contribution to medical aid

Qualifications

• Minimum 2 years experience in hotel purchasing.
• Knowledge of hospitality products and supplier networks is essential.
• Proven ability to manage multiple priorities under pressure.

Responsibilities

• Assist with sourcing and purchasing goods for hotel departments.
• Maintain accurate records of purchase orders and supplier contracts.
• Monitor inventory levels and recommend replenishment.

Skills

Negotiation skills

Vendor management

Organizational skills

Analytical skills

Communication skills

MS Office proficiency

Inventory management skills

Job description

We are seeking a detail-oriented Assistant Purchasing Officer to support procurement activities across the hotel. The successful candidate will assist in ensuring timely and cost-effective purchasing of goods and services while maintaining high standards of quality, supplier relations, and inventory control.

Critical Criteria (Requirements)

• Minimum 2 years experience in hotel purchasing, preferably within a 4/5-star hotel or large-scale hospitality environment
• Knowledge of hospitality products, equipment, and supplier networks
• Strong negotiation and vendor management skills
• Proficiency in MS Office and inventory management or procurement software
• Excellent organisational, analytical, and communication skills
• Ability to manage multiple priorities and work under pressure
• South African citizen with a valid ID

Key Competencies

• Operational Efficiency: Assists with procurement processes effectively, ensuring timely delivery of goods and services
• Cost Management & Negotiation: Supports in securing competitive pricing while maintaining quality standards
• Supplier Relationship Management: Builds and maintains strong relationships with suppliers and vendors
• Attention to Detail: Ensures accurate purchase orders, invoices, and inventory records
• Team Collaboration: Works closely with F&B, engineering, housekeeping, and other departments to anticipate and meet purchasing needs

Duties & Responsibilities

• Assist with sourcing, negotiating, and purchasing goods and services for all hotel departments
• Maintain accurate records of purchase orders, supplier contracts, and invoices
• Monitor inventory levels and recommend replenishment to prevent shortages
• Ensure all purchasing activities comply with hotel policies and budgets
• Evaluate and support selection of suppliers based on quality, cost, and reliability
• Support cost-control initiatives and identify opportunities for savings
• Collaborate with department heads to forecast requirements and plan purchases
• Assist in conducting supplier performance reviews and resolving any supply chain issues
• Live and promote the companys values of Teamwork, Respect, Innovation, Accountability, Passion, and Integrity

Package on Offer

• Basic salary (TBA)
• 50/50 contribution to Pension
• Company contribution to medical aid

Important Application Notes

• Must hold a valid South African ID
• Only candidates with relevant hotel procurement experience will be shortlisted
• Ensure your CV is 100% updated
• All applicants will attend a virtual introduction interview
• Recruitment aligns with the companys Employment Equity Plan

About the Property

Set along Cape Towns Atlantic Seaboard, between the citys vibrant lifestyle and the Atlantic Ocean, this landmark property offers:

• 349 stylish rooms, suites, and apartments
• Breathtaking ocean and mountain views
• A palm-lined infinity pool
• World-class restaurants
• State-of-the-art conference and event venues
• An iconic working environment where excellence meets opportunity