Administrative Officer

UWC Online - University of the Western Cape; Bellville; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A higher education institution is seeking an experienced Administrative Officer to provide administrative support to the Media Society. The role involves serving as Secretary, coordinating events, overseeing student applications, and supporting student development initiatives. Candidates should have a relevant certificate and administrative experience, ideally in a higher education setting. Strong organizational and communication skills are required.

Qualifications

• 3 years administrative experience in higher education or student development environment.
• More than 5 years’ experience in higher education or student development environment.

Responsibilities

• Serve as the Secretary to the Board of Directors of the Media Society.
• Administer the Co-curricular Media Platform, oversee student applications.
• Support student development initiatives, identify training needs.

Skills

Strong administrative and organisational skills

Excellent written and verbal communication

Ability to work independently and as part of a team

Familiarity with student development principles

Competence in digital platforms and tools

Education

National Certificate or Higher Certificate at (NQF 5)

Senior Certificate

Tools

MS Office

Google Workspace

Job description

Overview

Student Development and Support (SDS) plays a leading role in creating a holistic, enabling environment and excellent opportunities for students to develop to their full potential as active scholars and responsive citizens in South Africa. In line with growing its capability, an exciting opportunity for an experienced Administrative Officer reporting to the Manager: Student Governance & Co-curricular Programmes is available within the Office of the Deputy Vice-Chancellor: Student Development and Support.

Responsibilities

• Serve as the Secretary to the Board of Directors of the Media Society, preparing agendas, minutes, and follow-ups.
• Arrange the Media Society’s external engagements with partners, broadcasters, and other statutory and professional bodies.
• Contribute to the establishment, planning, and operations of a fully-fledged student radio station, including compliance and operational logistics.
• Support the student development initiatives, including identifying training needs and support implementation with internal and external facilitators.
• Arrange and oversee workshops, meetings, and events across various media streams (radio, print, digital, etc.).
• Liaise with training providers, gather and analyse feedback, and support continuous improvement of training activities.
• Administer the Co-curricular Media Platform, oversee student applications, engagements, and tracking participation.
• Serve as Secretary to the Media Panel, maintaining confidentiality, documentation, and timelines.
• Support the review and implementation of policies and guidelines related to media training, ethics, and student participation.
• Administer and coordinate the Co-Curricular Record Programme, ensuring accuracy and integrity of all student submissions.
• Verify applications and supporting documentation in line with institutional criteria.
• Communicate with students and referees to clarify, follow-up, or supplement motivation statements or documentation.
• Compile and present the verified list of co-curricular activities for review and approval.
• Liaise with the Chair to finalise and issue Co-Curricular Transcripts and Certificates to eligible students.

Minimum Requirements

• National Certificate or Higher Certificate at (NQF 5) with 3 years administrative experience, preferably in a higher education or student development environment, or
• Senior Certificate with more than 5 years’ experience in higher education or student development environment.

Advantageous

• Experience in event coordination, stakeholder engagement, and media training

Key Competencies

• Strong administrative and organisational skills
• Excellent written and verbal communication
• Ability to work independently and as part of a team
• Familiarity with student development principles
• Competence in digital platforms and tools (e.g., MS Office, Google Workspace)