Admin Clerk

Motus Corporation; George; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading logistics company in George is seeking an experienced office administrator to manage daily operations, including invoicing, reception duties, and stock control. The ideal candidate will have a minimum of 3 years of experience in office administration or customer service, and proficiency in Excel, Outlook, and Syspro or similar systems. This role demands a high level of organisation, accuracy, and professionalism, ensuring a smooth operational flow in a fast-paced environment.

Qualifications

• 2-3 years of experience in office administration or customer service is advantageous.
• Minimum 3 years experience on Excel and Outlook.
• Minimum 3 years experience with Syspro or similar in-house systems.

Responsibilities

• Process all sales invoices accurately and timely.
• Manage float control with timely issuances and submissions.
• Answer calls and assist customers professionally.
• Maintain accurate records of stock movements.
• Complete reporting on cash, stock, and orders.

Skills

Office administration

Customer service

Accounting skills

Excel

Outlook

Syspro or similar systems

Organised and accurate

Education

Grade 12

Job description

Job Description

The purpose of this position is to perform daily administration of the depot, including reception and float management.

Requirements and Experience

• Grade 12
• 2-3 Years’ experience in office administration or customer service environment would be advantageous.
• Min 3 years’ Syspro or similar in-house system experience
• Good accounting and accuracy skills
• Min 3 years’ experience on Excel, Outlook
• Organised, accurate, and professional
• Customer orientated
• Demonstrate sound work ethics
• An honest and trustworthy
• Able to work under pressure
• Clear ITC and Criminal record

Duties and responsibilities

• Invoicing: Effective and accurate processing of all sales invoices, completion of Requests for credit notes, and the timeous submission thereof.
• Float Control: Timeous issuing of manual receipts and processing of customer receipts on the in-house system, updating Daily Banking summaries, and timeous submission to Head Office.
• Issuing petty cash strictly in accordance with Beekman policy and procedure always ensuring that the petty cash balances and that supporting documentation is obtained and signed off by the Depot manager.
• Reception and Switchboard: Responsible for professionally answering the telephone, assisting customers, or directing calls to the correct person in a courteous manner. Maintain a good, professional relationship with all customers and Beekman staff.
• Filing: Responsible for the upkeep of the Daily Fitment sheet and related submissions to Head Office.
• Reporting: Complete Excel reporting on cash, stock, orders and other items in an accurate and timeous fashion.
• House Keeping: Directly responsible for the ordering and management of stationery for the depot, including cleaning materials.
• Stock Control: Responsible for always keeping the daily stock movements up to date on the in-house system and completing stock takes in an accurate and timeous manner.
• Ordering stock and supplies, matching GRNs to purchase orders, and submitting signed invoices timeously to the Creditor's department at Head Office
• Ad-hoc: Other tasks as and when requested of you by your manager or senior managers at Beekman Head Office.