Accountant

DRA Global; Sandton; On-site; ZAR 450,000 - 600,000; Full time

Job summary

A leading global engineering firm in Gauteng seeks an experienced Accountant. The successful candidate will ensure accurate financial reporting, prepare management accounts, and maintain financial integrity. A Bachelor’s degree in accounting and at least 2 years of accounting experience are essential. Skills in MS Office and accounting software are crucial for this position, along with attention to detail and adherence to financial policies.

Qualifications

• Proven accounting experience of 2+ years required.
• Experience with general ledger and month-end/year-end close process advantageous.
• Full MS Office Package at minimum intermediate level required.

Responsibilities

• Prepare monthly management accounts and supporting schedules.
• Reconcile all balance sheet accounts monthly.
• Gather payroll-related data and ensure timely payment processing.

Skills

Proven accounting experience

Excellent accounting software user skills

Thorough knowledge of basic accounting procedures

Accurate and attention to detail

Education

Bachelor's degree in accounting or Finance

Tools

MS Office

VIP systems

Job description

Overview

Job Profile: Accountant

Location: Woodmead

Primary Purpose (Role)

Provides complete and accurate financial information to management by ensuring up to date accounting data and preparing management reports. Ensure the integrity of accounting information by establishing quality control over financial transactions and financial reporting

Management accounts

• Prepare monthly management accounts for the allocated legal entities along with the supporting schedules
• Reconcile all balance sheet accounts on a monthly basis between ledger and sub-ledgers
• Prepare and process monthly accruals for the relevant legal entities

Debtors

• Follows up to ensure timeous capturing of approved invoices and credit notes in various companies
• Investigate discrepancies in debtor statement/ledger such as:
• Debtors with credit balances
• Long outstanding invoices
• Unallocated or partially allocated payments
• Assisting in internal and external audits
• Reconcile debtors ledger to general ledger and agree aging buckets accordingly

Creditors

• Follows up with creditors to ensure timeous capturing of approved invoices and credit notes in various companies
• Assist with supplier queries
• Investigate discrepancies in creditors statement/ledger such as:
• Creditors with debit balances
• Long outstanding invoices
• Unallocated or partially allocated payments
• Ensure all invoices are made out to the correct legal entity, with the correct VAT number
• Ensure that the correct cost codes, nominal ledger codes and project numbers are used when processing
• Accruals
• Prepare list of accruals
• Correct capturing and reversing of accruals
• Assisting in internal and external audits
• Possess an enquiring mind to ensure invoice is a valid business cost to identify possible fraud

Payroll (Expats and split payroll)

• Gather all payroll related data.
• Ensure all signed off timesheets are collected
• Leave/Sick Leave forms are signed off and have relevant documents attached
• Where applicable, gather loan deduction sheets and garnishee\'s
• Analyse timesheet for overhead hours, to be sent to Department Head for approval
• Prepare Payroll reconciliation sheet:
• Calculate salaries and overtime using correct rates, hours and allowances
• Where applicable and compare to payslip/labour broker invoice
• Create and run salary sheets and reports
• Timeous capture of correct salary journal/invoices
• Manage, maintain and update payroll related data.
• Ensure data integrity for employee rates, personal information, job titles for new, current and terminated employees
• Ensure the integrity of increase and bonus information
• Answer and clarify employees payroll related queries.
• Submit payroll reports and sheets on time to management for review.
• Timeous import of salaries/loading of payment of labour broker invoices
• Understanding and following payroll procedures and payroll related forms.
• Complying with relevant legislation and regulations
• Assisting with month-end processes such as the preparation and reconciliation of any payroll deductions
• Assisting with year-end processes such as annual payroll tax and payment summary reconciliations.
• Maintaining leave, sickness and overtime reports.
• Calculating annual leave provisions/accruals.
• Ensuring correct payments for employees on maternity leave
• Calculation and processing of termination payments.
• Processing increases and calculation of back pays.
• Timeous distribution of correct payslips and IRP5/annual tax certificates to correct employees manually or via Infoslips

Bank and Cash

• Obtaining weekly/monthly bank statements
• Perform bank reconciliation to identify any transactions not captured on the accounting system
• Follow up weekly to ensure transactions not captured are captured
• Submit bank reconciliation timeously for managerial approval
• Revalue foreign currency balance monthly
• Raise accrual for interest earned on bank accounts not yet received
• Petty cash:
• Ensure adequate safe guards of petty cash
• Maintain adequate petty cash float by drawing up a cheque and obtaining approval
• Ensure all money paid out is accompanied by relevant business related slip
• Any upfront issuing of petty cash should be followed up and reconciled to the slip and shortfalls paid into petty cash
• Ensure all monies paid out are signed for on petty cash control sheet
• Ensure all petty cash claims are for business related expenses
• Reconcile petty cash float and capture journal in accounting system
• Preparing of cash book payments weekly/monthly

General

• Reconcile debtors and creditors sub ledger to general ledger
• Adhoc queries from auditors (financial and tax) and ensure timely completion of these such audits
• Processing of Guarantees timeously
• Email standard guarantee form to Project Manager for completion
• Send Guarantee form to bank and request standard wording for guarantee
• Distribute guarantee wording to Finance Director and Commercial Department for approval
• Send draft guarantee to client for approval
• Once agreement has been reached send through to bank for issuing
• Ensure guarantee is signed by both parties
• Distribution of final signed agreement to Project Manager and Client
• Lease agreements
• Follow up on expiring lease agreements
• Prepare monthly intercompany rental invoices in accordance with the lease terms
• Prepare monthly rental invoices for DRA guesthouses in accordance with property manager schedule
• Ensure timeous receipt of payment of invoices
• VAT
• Prepare VAT schedule and reconcile to the General Ledger
• Ensure timeous payment to tax authorities or advisors
• Follow up on claims and prepare correspondence to be sent to advisors and all tax authorities
• OneStream
• Reconcile the monthly management accounts to what is on OneStream
• Complete budgeting and forecasting using OneStream
• WIPs
• Reconcile the monthly WIP Reports to the Management accounts
• Journalise the results of the reconciled WIP reports
• Annual Financial Statements Preparation
• Assist in the preparation of the annual financial statements
• Procurement in SAGE X3
• Assist in the capturing of invoices in SAGE X3 for all general and admin expenses on an adhoc basis
• Taxation
• Prepare the monthly taxation calculations for income tax, deferred tax, and current tax
• Prepare the journals for the tax entries raised on a monthly basis

Stakeholder Relations

• Ensures that interactions with all Stakeholders are conducted in professional and respectful manner
• Ensures that all relevant stakeholders are kept informed and up to date on status of project technical aspects
• Ensures that DRA remains the Clients engineering service provider of choice
• Maintains customer confidence and protects operations by keeping financial information confidential.
• Liaise with all stakeholders in a professional manner

Qualifications

• Bachelor's degree in accounting, Finance or relevant Essential

Experience

• Proven accounting experience 2+ years Essential
• Experience with general ledger functions and the month-end/year end close process 2+ years Advantageous
• Full MS Office Package at minimum intermediate level 2+ years Advantageous
• Experience in VIP systems (Expat and split payroll considerations) 2+ years Advantageous

Knowledge Areas

• Thorough knowledge of basic accounting procedures and principles Essential
• Excellent accounting software user and administration skills Essential
• Aptitude for numbers and quantitative skills Essential
• Adherence to policies, procedures and instructions of Manager of Financial Reporting Essential
• Knowledge of financial statements Essential
• Accuracy and attention to detail Essential
• Awareness of business trends Advantageous
• Excellent commercial sense and interest in business. Advantageous
• Knowledge of specific department i.e.: Project Controls, Safety, Human Resources etc. Advantageous
• Knowledge of ISO 9001, ISO14001 & OHSAS 18001 Advantageous
• VIP payroll Advantageous