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4,653
Travel jobs in Singapore
Executive Assistant
Ernst & Young Advisory Services Sdn Bhd
Singapore
On-site
SGD 20,000 - 60,000
15 days ago
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Marketing Trainee: Live Events, Mentorship & Travel
EMINENCE ORGANIZATION PTE. LTD.
Singapore
On-site
SGD 60,000 - 80,000
Today
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[Freshers | Resume Builder] Business Marketing Consultant | Hands-On Learning & Real Growth
EMINENCE ORGANIZATION PTE. LTD.
Singapore
On-site
SGD 60,000 - 80,000
Today
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Mechanical QA/QC Engineer – Global Projects
Success Human Resource Centre Pte Ltd.
Singapore
On-site
SGD 60,000 - 80,000
Today
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QA Engineer (Mechanical)
Success Human Resource Centre Pte Ltd.
Singapore
On-site
SGD 60,000 - 80,000
Today
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Discover more opportunities than anywhere else. Find more jobs now[URGENT HIRING | LEADERS WANTED] CAMPAIGN SALES LEADERS
EMINENCE ORGANIZATION PTE. LTD.
Singapore
On-site
SGD 80,000 - 100,000
Today
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APAC Data Center Electrical Design Engineer
Amazon
Singapore
Hybrid
SGD 70,000 - 90,000
Today
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Project Manager (Project Delivery)(Relocate to Malta/Big 4)
Black Pen Recruitment
Singapore
Hybrid
SGD 80,000 - 100,000
Today
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AI Market Engagement Lead — B2C & Global Growth
ENVIRODYNAMICS SOLUTIONS PTE. LTD.
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Energy Efficiency Lead: Vessel Performance & Analytics
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SGD 100,000 - 125,000
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Purchasing & Inventory Coordinator
JAC RECRUITMENT PTE. LTD.
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SGD 60,000 - 80,000
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Technical Project/ Program Management
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SGD 80,000 - 120,000
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HR Operation Executive, SEA
The Hoffman Agency
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SGD 40,000 - 60,000
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Technical Superintendent
Pacific Radiance Ltd
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SGD 80,000 - 100,000
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Onboard Port Engineer: Ship Maintenance Lead
T-Solutions
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SGD 70,000 - 90,000
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Operation Manager
GROUP ASIA ENTERPRISES PTE. LTD.
Singapore
On-site
SGD 80,000 - 100,000
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Client Advisor Associate
KGI SECURITIES (SINGAPORE) PTE. LTD.
Singapore
On-site
SGD 50,000 - 70,000
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Executive Assistant
Ernst & Young Advisory Services Sdn Bhd
Singapore
On-site
SGD 20,000 - 60,000
Full time
15 days ago
Job summary
A leading consulting firm in Singapore is seeking an experienced Executive Assistant to provide comprehensive administrative support, including diary management for Partners, in-box management, and organizing client events. The ideal candidate has a Diploma and 5-6 years of experience, possesses strong MS Office skills, and is highly organized. This role requires excellent communication skills and the ability to multitask in a fast-paced environment, providing essential support to both internal teams and clients.
Qualifications
- 5 to 6 years of relevant experience.
- Good command of written and spoken English.
- Ability to work independently and under pressure.
Responsibilities
- Manage and coordinate the diaries of 2-3 Partners.
- Prepare expense claims adhering to Accounts Payable deadlines.
- Arrange and coordinate travel bookings following firmwide policy.
- Organize client visits and events.
- Develop and maintain filing systems.
Skills
Proficiency in MS office applications
Strong interpersonal and communication skills
Ability to multi-task
Strong organizational skills
Detail oriented
Initiative
Education
Diploma or Private Secretarial Certificate
Job description
Responsibilities
- Diary management
- Manage and coordinate the diaries of 2-3 Partners
- Judgment in scheduling of meetings – determine purpose, minimum time required, best time zones for international virtual meetings
- Schedule external and internal appointments / meetings, conference calls, sametime meetings and videoconferences
- In-box management: screen emails, respond and/or action as necessary
- Act as knowledge resource in use of Lotus Notes management and firm sponsored technology devices
- Email management / coverage for other clients upon request (eg short-term absences / peak periods)
- Prepare action list of action items and issues, referring to relevant team member when appropriate
- Timesheets and expenses
- Prepare expense claims, adhering to Accounts Payable deadlines to eliminate late fees
- Prepare timesheets on a weekly basis for self and/or department, ensuring that the deadline is met
- Travel
- Adhering to firmwide policy and tools, arrange and coordinate travel bookings, seeking the required approval/s prior to booking
- Prepare travel itineraries for each trip, including multi-leg
- Track and record all travel costs as needed or requested
- Research, assist in obtaining passports, visas etc.
- Relationship management and client services support
- Organize client visits and events as required
- Actively build and develop both internal and external relationships with clients and their EAs
- Ensure marketing information is available
- Compile, update and maintain client mailing lists using CRM
- Look up or track information on clients and or markets via Factiva
- Present market information to PEDD and engagement teams as required
- Customised communications, meeting support (including Service Line and Town Hall meetings) and roundtable support
- Prepare and/or amend correspondence or documents using EY standards, templates, firm branding and guidance eg. letters, faxes, memos, PowerPoint presentations, reports, proposals, etc.
- Draft service line communications
- Liaise with and support team as needed on process and execution of meeting materials
- Manage administration of meetings and roundtables including issuing of invitations, documentation collation, agenda preparation, monitoring of attendance, circulation of agenda and pre-reading and minute taking
- Contact point for pursuit documents
- General
- Develop and maintain hard and soft filing systems in accordance with Records Management best practice guidance
- Take ownership of phone enquiries, referring the client on to the appropriate team member who can assist where necessary
- Ensure adequate logistics set up (phone, desk) for new Partners and starters in team and brief them on administration matters (i.e. required stationery, filing systems)
- Order business cards and other supplies/gifts/flowers when appropriate
- Take an active interest in own personal performance development, including initiating regular meetings with counsellor to discuss goals and work in general
- Liaise and work with EAs in the team, and the broader EY network
- Prepare payment requisition forms using the Payment Requisition Database, seeking the required approval/s for payment
- Manage or coordinate small projects providing cost-effective solutions
- Leverage strong working knowledge of applicable firm and service line quality, risk, and confidentiality policies and guidelines and reinforce with others
- Proactively update clients on progress of administrative matters
- Review work of and actively support junior or less experienced EAs
Qualifications
- Minimum Diploma or Private Secretarial Certificate with 5 to 6 years of relevant experience
- Proficiency in MS office applications
- Good command of written and spoken English
- Strong interpersonal and communication skills
- Ability to multi-task as well as work independently and under pressure
- Strong organizational skills and is also a team player
- Detail oriented and possess initiative
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.