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During the planning phase of a construction project, quantity surveyors are tasked with setting everyone and everything up for success. This involves:

• Cost estimation: Conducting feasibility studies and drafting bills of quantities to determine a projection of construction material, labor, and equipment costs;
• Budgeting: Creating a detailed budget, including cash flow projections for each stage, for the project based on cost estimation, market fluctuation, and contract details;
• Tendering and procurement: Requesting and evaluating a price quote for a specific scope of work and selecting contractors for the project, often drawing up and negotiating contracts;
• Risk assessment: Anticipating any project issues, changes, and potential overruns of cost, coming up with mitigation and contingency plans;
• Value engineering: Identifying areas for cost savings while preserving material, method, and design quality;
• Compliance analysis: Ensuring the project plan adheres to relevant regulations like environmental guidelines, health and safety laws, and building codes.

These are broad categories of the large scope of work that quantity surveyors undertake. They have the responsibility of ensuring pre-construction feasibility. This includes any aspects of the plan that have financial implications. A quantity surveyor’s job is to make sure the project is set up for financial success.

To help facilitate this, many quantity surveyors use construction takeoff and estimating software. The digitization and automation of reports and financial estimations make for an easier, safer, and more streamlined process. Especially with AI-powered cost-estimating software, quantity surveyors have the tools they need to uncover all aspects of pre-construction planning in a timely, efficient manner, propelling the project forward without delays.

During construction, quantity surveyors often visit the construction site to ensure everything is going to plan. However, even with a carefully crafted plan, projects can still change along the way. There may be changes in design plans, disagreements with contractors, or delays in the supply chain that affect the timeline. By keeping track of spending and changes, cost experts can offer real-time suggestions and facilitate billing and renegotiation with suppliers, contractors, and subcontractors.

Once actual construction is wrapped up, quantity surveyors are responsible for tying up loose ends and finalizing accounts. This can include recording all expenses and comparing that to the pre-construction plan to inform future financial forecasting.

They will also prepare the required documentation for tax reporting, identifying tax deductions and savings opportunities along the way. If there are any disputes, quantity surveyors are tasked with resolving issues and submitting insurance claims if applicable. They audit all construction project finances and wrap up the project to industry standards.