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Admin & Accounts Executive — Growth-Focused Office Roles
The Supreme HR Advisory Pte Ltd
Singapore
On-site
SGD 60,000 - 80,000
20 days ago
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Admin & Accounts Executive — Growth-Focused Office Roles
The Supreme HR Advisory Pte Ltd
Singapore
On-site
SGD 60,000 - 80,000
Full time
21 days ago
Job description
📌 We Are Hiring – Two Positions Available
1️⃣ Admin Executive
2️⃣ Account Executive
Location: Ubi
Working Hours: Monday–Friday, 9am – 6pm
- Admin Executive: $2,600 – $3,200
- Account Executive: $3,200 – $4,200
Admin Executive
Key Responsibilities
- Support sales team scheduling, appointments, and travel arrangements.
- Manage data entry, sales figures, and preparation of reports, presentations, and documentation.
- Handle customer enquiries and coordinate with internal departments for order fulfilment.
- Maintain and update customer databases and manage document filing.
- Assist with sales order processing, invoice preparation, and cheque handling procedures (including Drop Cheque).
- Record meeting minutes and follow up on outstanding items.
- Monitor WhatsApp project group chats for operational updates.
- Prepare memos, newsletters, articles, and internal communication materials.
- Manage office operations including supplies procurement and pantry inventory.
- Coordinate corporate entertainment arrangements.
- Perform additional administrative duties as assigned.
Requirements
- Minimum Diploma.
- 2–3 years of relevant administrative experience.
Account Executive
Key Responsibilities
Full Sets of Accounts
- Maintain journal entries, general ledger, reconciliations, and month-end/year-end closing.
Accounts Payable
- Process invoices, manage vendor records, and handle payment functions.
Accounts Receivable
- Prepare client invoices, monitor collections, and follow up on outstanding payments.
Revenue Recognition
- Apply project-based billing methods including milestone or percentage-of-completion (POC) models.
Project Costing & Budget Tracking
- Monitor project budgets, WIP schedules, actual expenses, and prepare variance analyses.
Financial Reporting
- Prepare monthly, quarterly, and annual financial statements.
Cash Flow Management
- Monitor daily cash flow and prepare forecasts.
Tax & Compliance
- Prepare GST, corporate tax documents, and ensure regulatory compliance.
Audit Coordination
- Prepare audit schedules and support external audit activities.
Cross-Department Coordination
- Work with sales, design, and project teams on costing and financial matters.
Process & System Support
- Support internal control improvements and accounting system workflows.
Continuous Improvement
- Assist in finance-related system enhancements and process efficiency initiatives.
Requirements
- Bachelor’s degree in Accounting, Finance, or related field.
- 2–3 years of accounting experience, preferably in project-based industries.
- Experience in full-set accounting, AP/AR, forecasting, and project costing.
- Knowledge of QuickBooks, Xero, and month/year-end processes.
- Advanced Excel skills and experience with POC or milestone revenue models.
Han Meng Zhuo | Reg No: R25138931
The Supreme HR Advisory Pte Ltd | EA No: 14C7279
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.