Executive Assistant jobs in Singapore

At Palo Alto Networks®, we’re united by a shared mission—to protect our digital way of life. We thrive at the intersection of innovation and impact, solving real-world problems with cutting‑edge technology and bold thinking. Here, everyone has a voice, and every idea counts. If you’re ready to do the most meaningful work of your career alongside people who are just as passionate as you are, you’re in the right place.

In order to be the cybersecurity partner of choice, we must trailblaze the path and shape the future of our industry. This is something our employees work at each day and is defined by our values: Disruption, Collaboration, Execution, Integrity, and Inclusion. We weave AI into the fabric of everything we do and use it to augment the impact every individual can have. If you are passionate about solving real‑world problems and ideating beside the best and the brightest, we invite you to join us!

We believe collaboration thrives in person. That’s why most of our teams work from the office full time, with flexibility when it’s needed. This model supports real‑time problem‑solving, stronger relationships, and the kind of precision that drives great outcomes.

The Office Manager (ASEAN) serves as the operational lead for the company's Singapore headquarters and provides strategic oversight for service offices in Bangkok, Malaysia, and Vietnam. This role is responsible for maintaining a premium, high‑functioning workplace environment by managing day‑to‑day facilities, front‑of‑house operations, and executive visits. Beyond standard administration, the position holds a critical technical mandate, overseeing specialized lab maintenance, HVAC systems, and security operations to ensure regional consistency and operational uptime across all ASEAN hubs.

• Manage all day-to-day office and facilities operations for the Singapore headquarters, ensuring a safe, efficient, and welcoming environment.

• Provide strategic oversight and operational support for service offices in Thailand, Malaysia, and Vietnam, ensuring regional consistency in standards and services.

• Oversee technical maintenance schedules and vendor performance for critical infrastructure, including specialized labs, HVAC, and security systems.

• Proactively collaborate with internal teams such as IT, HR, and Security to ensure alignment and deliver a seamless employee experience.

• Manage facilities budgets, vendor contracts, and procurement for the ASEAN region, holding yourself accountable for financial and operational goals.

• Coordinate and execute all front‑of‑house services, including managing executive visits and large‑scale meetings, with a high degree of precision.

• Lead and manage facilities‑related projects, such as office relocations, space planning, and implementation of new workplace technologies.

• Serve as the primary point of contact for all facilities‑related emergencies and inquiries, demonstrating strong problem‑solving skills and a sense of urgency.

• Bachelor's degree in a relevant field or equivalent practical experience.

• 5+ years of experience in office management, facilities management, or workplace operations, preferably within a global technology company.

• Proven experience managing facilities across multiple sites, including budget and vendor management.

• Demonstrated technical understanding of building systems, including security protocols, HVAC, and general maintenance.

• Strong interpersonal skills with a proven ability to build trusted relationships with stakeholders at all levels.

• Experience managing facilities and teams across the ASEAN region.

• Professional certification in Facilities Management (e.g., FMP, CFM) or Project Management (e.g., PMP).

• Experience in a fast‑paced, high‑growth environment.

• Familiarity with physical security operations and access control systems.

We’re trailblazers that dream big, take risks, and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together.

We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at accommodations@paloaltonetworks.com .

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.

All your information will be kept confidential according to EEO guidelines.

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