Specialist, IT, Sales & Marketing Procurement

U Mobile; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

A telecommunications company is seeking an experienced procurement professional to deliver services that meet enterprise purchasing expectations. You will develop sourcing strategies, manage supplier relationships, and oversee the procurement process, including RFx management and contract negotiations. The ideal candidate has strong negotiation skills and experience with ERP systems. This role is essential for ensuring value for money and contributing to business objectives in Kuala Lumpur, Malaysia.

Qualifications

• Proficient in procurement processes and vendor management.
• Strong negotiation skills and ability to manage complex contracts.
• Understanding of ERP systems and procurement tools.

Responsibilities

• Deliver procurement services for enterprise purchases.
• Develop sourcing strategies and manage supplier relationships.
• Oversee end-to-end RFx process and manage contract negotiations.
• Issue Purchase Orders and manage transaction details.

Job description

Job Summary

• Deliver procurement services for Enterprise, Sales and Marketing purchases such as events & workshops, premium items, retail renovations etc that consistently meet or exceed business expectations.
• Develop sourcing strategies and procure the assigned products and services from third parties; ensuring customers’ requirements are met or exceeded either through a tender process or direct negotiation with benchmarking to ensure the best value for money and to contribute towards U Mobile’s business objectives and goals without compromising controls.

The Day-To-Day Activities

• Vendor Relationships Where designated, assist Contract Management to work and interact with key vendors to continuously improve the working relationship, categories procured and the associated processes. Manage and develop supplier relationships and ongoing negotiations, for the procurement category and sub categories, using leading practice procurement tools to deliver breakthrough performance in cost, service and quality; keep internal customers informed and involved in ongoing supplier management.
• Strategic Sourcing Responsible to proactively identify the category sourcing strategy, obtain stakeholder's buy-in, and development of assigned commodity strategies. Execute the agreed category strategy including sourcing activities that will drive improvements in process, quality and delivery as well as achieving lowest total cost of ownership through insight and analysis of categories. Responsible for sourcing projects with high degree of risks and complexity.
• RFx Management Responsible to manage the end-to-end RFx process including liaising with stakeholders on requirements, developing procurement plan, source and qualify potential vendors, conducting RFx, performing commercial evaluation, managing clarification process, negotiating with vendors, obtaining functional reviews, recommending award and obtain approvals. Use the ERP systems or other Procurement Systems and e-tools in an optimal way to maximise internal transactional efficiency, minimising total costs. Contribute to improvement and share best practice across Procurement & Logistics teams.
• Contract Negotiation Assist and support Legal on contract negotiations with vendors to ensure that the required services, quality, added value, cost, security of supply, performance and the deployment capabilities are secured. Is able to contribute and support the preparation of contract terms and conditions, identify commercial risks and negotiate to mitigate the risks.
• Transaction Management Issue Purchase Orders based approved PR in accordance with award recommendation or existing contracts. Where required, ensure POs are closed in SAP if delivery is no longer required.
• Delivery Provide support for Vendor delivery performance in assigned commodities / services / products. Review cases escalated by users and counter measures where a commercial decision(s) is required for resolution of specific delivery issues.
• Quality Provide support for vendor quality performance for the assigned commodities / services / products. Review cases escalated by users and responsible to provide counter measures where a commercial decision(s) is required for resolution of part specific quality issues.
• Processes and Procedures Accountable and responsible for ensuring their adherence to the company’s processes and procedures. Accountable and responsible for SAP data (eg. PO issued and OA created) in order to maintain and improve ERP compliance. Responsible for ensuring that all purchase documents are issued and maintained as appropriate including the required customer, governmental and telco regulations.
• Continuous Improvement Provide advice for continuous improvement programmes and seeks to improve the cost, quality and delivery of purchased goods and services. Contribute to system enhancement or automation to improve process efficiency
• Code of Business Conduct Responsible for ensuring their own compliance to the company’s code of ethics.