Procurement Executive

Private Advertiser; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A private company in Kuala Lumpur is seeking a Procurement Executive to oversee pre-PR submissions, negotiations with vendors, and manage procurement processes. The successful candidate will ensure compliance with departmental requirements and maintain documentation for audits. Essential skills include vendor negotiation and knowledge of SQL and SAP systems. This position offers the opportunity to impact supplier performance and requires strong analytical capabilities. Ideal for candidates with relevant experience in procurement and supply chain management.

Qualifications

• Experience as a Procurement Executive.
• Proficiency in using SQL and SAP systems.
• Knowledge of compliance and regulatory requirements.

Responsibilities

• Verify Pre-PR submissions for accuracy and compliance.
• Maintain documentation for audits and monitoring.
• Negotiate terms with external vendors.
• Initiate PR/PO processes, gaining necessary approvals.
• Evaluate supplier performance based on various metrics.
• Manage supplier registration and compliance.
• Maintain and update Approved Vendor List.
• Respond to audit requests within deadlines.
• Review and update procurement policies.
• Update Risk and Opportunities Review List.

Skills

Vendor negotiation

Documentation management

Supplier evaluation

SAP proficiency

SQL query usage

Compliance knowledge

Job description

Overview

Verify Pre-PR submissions from requestors to ensure the accuracy, completeness, and compliance of specifications, quantities, pricing, and delivery requirements in accordance with departmental requirements before proceeding with the PR/PO process in the system.

Track, record, and maintain proper documentation of all Pre-PR submissions for internal monitoring, traceability, and audit purposes.

Negotiate with external vendors to secure the most favorable commercial terms, pricing, delivery schedules, and contractual conditions.

Initiate and manage PR/PO processes, including obtaining the necessary approvals from respective Heads through the SAP and SQL systems.

Evaluate and continuously monitor supplier performance in terms of quality, delivery, compliance, and service levels.

Manage new supplier registration, including verification of documents and compliance with company and regulatory requirements.

Maintain and update the Approved Vendor List (AVL), including obtaining HOD and GM approval for the addition of new vendors.

Respond to Corrective Action Requests (CAR) issued by QHSE arising from internal or external audits within the stipulated deadlines.

Review and update procurement procedures, policies, and related documentation whenever there are changes in processes or business requirements.

Update the Risk and Opportunities Review List to ensure alignment with current processes, controls, and operational conditions.

Perform any other duties and responsibilities as assigned by the Company from time to time

Responsibilities

• Verify Pre-PR submissions from requestors to ensure accuracy, completeness, and compliance with specifications, quantities, pricing, and delivery requirements.
• Track, record, and maintain documentation for internal monitoring, traceability, and audits.
• Negotiate with external vendors for favorable terms, pricing, delivery schedules, and contractual conditions.
• Initiate and manage PR/PO processes, including approvals in SAP and SQL.
• Evaluate and monitor supplier performance in quality, delivery, compliance, and service levels.
• Manage new supplier registration and verify compliance with company and regulatory requirements.
• Maintain AVL and obtain approvals for new vendors.
• Respond to CARs from QHSE within deadlines.
• Review and update procurement procedures and related documentation when processes change.
• Update Risk and Opportunities Review List to reflect current processes and controls.
• Perform other duties as assigned.

Qualifications / Application

Your application may include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years of experience do you have as a Procurement Executive?
• How many years of experience do you have in a procurement role?
• How many years of experience do you have using SQL queries?
• Do you have previous invoicing experience?
• How many years of experience do you have in supply chain management (SCM)?

What can I earn as a Procurement Executive