HR Shared Services Executive (Kulim)

HM Resources Management Sdn Bhd; Kulim; On-site; MYR 100,000 - 150,000; Full time

Job summary

A human resources management firm in Malaysia is seeking an HR personnel to handle payroll processing, manage foreign worker recruitment, and support HR operations. The ideal candidate should have a Diploma/Degree in Human Resources or related field, with a minimum of 2 years of HR generalist experience. Responsibilities include managing employee records, performance reviews, and ensuring compliance with labour laws. Strong communication skills and proficiency in MS Office are key requirements for this role.

Qualifications

• Minimum 2 years of HR generalist experience required.
• Familiarity with HR practices, labour laws, and statutory compliance.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Handle monthly payroll processing accurately and on time.
• Manage foreign worker recruitment, onboarding, and permit renewals.
• Assist in employee relations and performance review activities.

Skills

Hands-on experience in payroll processing

Good communication skills

Proactive and able to work independently

Knowledge in foreign worker recruitment & documentation

Strong understanding of HR practices

Education

Diploma/Degree in Human Resources or related field

Tools

Payroll software

MS Office (Excel, Word, PowerPoint)

Job description

Key Responsibilities

• Handle monthly payroll processing accurately and on time
• Manage statutory submissions (EPF, SOCSO, EIS, PCB)
• Maintain employee records, leave tracking, and attendance management
• Prepare HR reports and support internal audits

Payroll & HR Administration

• Handle monthly payroll processing accurately and on time
• Manage statutory submissions (EPF, SOCSO, EIS, PCB)
• Maintain employee records, leave tracking, and attendance management
• Prepare HR reports and support internal audits

Foreign Worker Management

• Manage foreign worker recruitment, onboarding, and permit renewals
• Liaise with agencies, authorities, and vendors on all foreign worker matters
• Ensure compliance with legal and regulatory requirements

Recruitment & Talent Acquisition

• Handle full-cycle recruitment for all levels
• Prepare job postings, screen resumes, conduct phone screening & interviews
• Coordinate interview schedules with hiring managers

HR Operations & Support

• Assist in employee relations, performance review activities, and disciplinary cases
• Support training coordination and employee engagement programs
• Ensure HR policies, procedures, and SOPs are implemented effectively
• Provide general support across all HR functions as needed

Requirements

• Diploma/Degree in Human Resources, Business Administration, or related field
• Minimum 2 years of HR generalist experience
• Hands‑on experience in payroll processing and familiarity with payroll software
• Knowledge in foreign worker recruitment & documentation is required
• Strong understanding of HR practices, labour laws & statutory compliance
• Good communication skills, proactive, and able to work independently
• Proficient in MS Office (Excel, Word, PowerPoint)
• Able to manage multiple tasks and work in a fast‑paced environment