Executive Assistant

ZACD Group Ltd; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent real estate firm in Johor Bahru is seeking an experienced executive assistant to provide top-level support for C-Suite executives. Responsibilities include calendar management, preparing meeting materials, and handling correspondence. The ideal candidate should have a bachelor's degree, 3-5 years of executive assistance experience, and be proficient in Microsoft Office. Strong communication skills in both English and Mandarin are essential. This role requires exceptional organizational abilities and attention to detail.

Qualifications

• 3-5 years experience supporting C-Suite executives.
• Experience in the Real Estate or Banking industry preferred.
• Ability to manage multiple priorities and logistics.

Responsibilities

• Manage calendars for the Board of Directors.
• Assist in preparing for meetings.
• Respond to emails and document requests.
• Draft slides and meeting notes.

Skills

Calendar management

Strong written and verbal communication in English and Mandarin

Proficient in Microsoft Office suite

Organizational skills

Education

Bachelor's degree or equivalent experience

Job description

The ideal candidate will provide top-level assistance for C‑Suite executives in Singapore and Malaysia. They should be well‑organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Calendar management for the Board of Directors
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of C‑Suite executives
• Draft slides, meeting notes and documents for the Board of Directors

Qualifications

• Bachelor's degree or equivalent experience, with Real Estate or Banking industry preferred
• Proficient in Microsoft Office suite
• Minimum 3 - 5 years experience in managing multiple priorities, administrative coordination, and logistics for C‑Suite Executives
• Well‑organized, detail‑oriented, ability to multi‑task with great follow‑up skills
• Strong written and verbal communication skills in both English and Mandarin