Contract Executive

EPS Malaysia; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A company in the construction sector is seeking a Contract Executive in Kuala Lumpur to support contract administration and claims management. The ideal candidate will have a Bachelor’s degree in a related field and 2–3 years of relevant experience. Proficiency in Mandarin or Cantonese is preferred. The role includes responsibilities such as drafting contracts, monitoring compliance, and coordinating with project teams. This position offers a permanent employment opportunity with standard working hours.

Qualifications

• 2–3 years of experience in contract administration or commercial roles within construction or engineering.
• Experience with standard forms of contract is an added advantage.
• Proficiency in Mandarin and/or Cantonese preferred.

Responsibilities

• Assist in drafting, reviewing, and administering construction contracts.
• Monitor contractual compliance and timely submissions.
• Coordinate closely with project teams and stakeholders.

Skills

Construction contracts understanding

Analytical skills

Negotiation skills

Communication abilities

Proficiency in Microsoft Office

Education

Bachelor’s Degree in Quantity Surveying or related field

Tools

Contract management systems

Job description

Position: Contract Executive
Location: Petaling Jaya
Employment Type: Permanent (Direct hire, not under agency)
Working Hours: Monday – Friday, 8:30 AM – 5:30 PM

Role Overview

The Contract Executive supports contract administration, claims management, and commercial coordination to ensure contractual compliance and effective risk control throughout project execution.

Key Responsibilities

Contract Administration

• Assist in drafting, reviewing, and administering construction contracts, subcontracts, and consultancy agreements
• Ensure contractual compliance with company policies, project requirements, and applicable laws
• Maintain accurate contract documentation, records, and correspondence

Claims & Variations

• Assist in preparing and evaluating variation orders, Extension of Time (EOT), and claims for loss and expense
• Monitor contractual notices and ensure timely submissions in accordance with contract conditions
• Support the assessment of subcontractor and supplier claims

Cost & Commercial Support

• Assist in monitoring cost implications, progress claims, and payment certifications
• Track contractual risks, liabilities, and potential disputes
• Support cost control initiatives and commercial reporting

Project Coordination

• Coordinate closely with project managers, engineers, quantity surveyors, and site teams
• Attend project meetings and provide contractual input when required
• Liaise with clients, consultants, subcontractors, and suppliers on contract-related matters

Compliance & Risk Management

• Identify contractual risks and elevate issues to management
• Monitor compliance with contractual timelines, milestones, and obligations
• Assist in dispute resolution processes, including mediation or adjudication support

Requirements & Qualifications

• Bachelor’s Degree in Quantity Surveying, Construction Management, Engineering, or a related field
• 2–3 years of relevant experience in contract administration or commercial roles within the construction or engineering industry
• Experience with standard forms of contract is an added advantage
• Proficiency in Mandarin and/or Cantonese is preferred (to liaise with Chinese-speaking counterparts)

Skills & Competencies

• Strong understanding of construction contracts and contract administration procedures
• Good analytical, documentation, and negotiation skills
• Strong attention to detail and organizational skills
• Effective communication and coordination abilities
• Proficient in Microsoft Office and contract management systems