Admin Executive, Corporate Office

PROTON; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading automotive company based in Malaysia is seeking a skilled administrator to manage data entry, filing, and support team communication. The ideal candidate will have a Bachelor's degree in Business Administration and at least 2 years of relevant experience. Responsibilities include coordinating calendars, preparing reports, and handling logistical arrangements. Strong proficiency in Microsoft Office is a must, alongside excellent communication and multitasking skills. This role offers a dynamic work environment focused on professionalism and discretion.

Qualifications

• Minimum 2 years of relevant working experience.
• Experience in a multi-divisional corporate environment is an advantage.

Responsibilities

• Manage data entry, filing systems, and document control.
• Facilitate internal communication between divisions.
• Coordinate calendars, book meeting rooms, and handle logistics.
• Assist in preparing reports and creating presentation materials.
• Process travel arrangements and reimbursements.
• Monitor office inventory and coordinate replenishment.
• Maintain professionalism when handling sensitive data.
• Assist in organizing internal events or special projects.

Skills

Microsoft Office (Excel, PowerPoint)

Multitasking

Communication skills

Attention to detail

Education

Bachelor's Degree in Business Administration, Office Management, or equivalent

Job description

Key Responsibilities:

• Manage data entry, filing systems, and document control to ensure information is organized and easily accessible.
• Facilitate smooth internal communication between your assigned division and other departments.
• Coordinate departmental calendars, book meeting rooms, and handle logistical arrangements for team events.
• Assist in preparing reports, drafting correspondence, and creating presentation slides or meeting materials as required by the Division Head.
• Process travel arrangements, reimbursements, and expense claims for the team in compliance with company policy.
• Monitor office inventory for the division and coordinate with the central procurement team for replenishment.
• Maintain a high level of professionalism and discretion when handling sensitive departmental data.
• Assist in organizing internal events or special projects as assigned by the Division Head.

Qualifications & Experience:

• Bachelor's Degree in Business Administration, Office Management, or equivalent.
• Minimum 2 years of relevant working experience.
• Prior experience in a multi-divisional corporate environment is an advantage.

Skills & Abilities:

• Strong command of Microsoft Office (especially Excel for data tracking and PowerPoint for reports).
• Ability to multitask and prioritize deadlines without compromising quality.
• Excellent verbal and written communication skills for effective team coordination.
• A proactive mindset with a strong sense of responsibility and attention to detail.