Accounts Executive (AP/AR)

Bata Shoes; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading footwear retailer is seeking an Accounts Executive to manage the end-to-end Accounts Payable and Receivable processes. This role involves processing invoices, verifying transactions, and maintaining accurate records. The ideal candidate holds a diploma or degree in Accounting, has 2-3 years of relevant experience, and possesses strong communication and problem-solving skills. Join a dynamic team in Malaysia, Selangor, and contribute to our financial operations.

Qualifications

• 2–3 years of experience in an accounts payable/receivable or finance role.
• Strong attention to detail and accuracy.
• Good organizational and time management skills.

Responsibilities

• Handle end-to-end Accounts Payable process.
• Process and validate daily sales transactions from POS, e-commerce, and manual records.
• Prepare and post journal entries in accordance with accounting standards.

Skills

Attention to Detail

Time Management

Communication Skills

Problem-Solving

Education

Diploma or Degree in Accounting, Finance, or related field

Tools

Microsoft Excel

Job description

Accounts Executive (AP/AR) - Contract based

Handle end-to-end Accounts Payable process.

Process and verify invoices for goods and services received.

Match purchase orders, goods receipt notes (GRNs), and invoices to ensure accuracy before processing payments.

Key in supplier invoices accurately and timely into accounting system. Ensure accurate general ledger coding of all invoices.

Prepare payment proposals based on due dates and credit terms.

Liaise with suppliers regarding outstanding invoices, discrepancies, or payment status.

Review and reconcile vendor statements; follow up on discrepancies and outstanding balances.

Handle staff expense reimbursements in accordance with company policy.

Ensure proper filing and documentation of all AP-related records.

Assist in month-end closing activities including accruals and reporting.

Coordinate with internal departments (Purchasing, Receiving, Operations) to resolve AP-related issues.

Support auditors with necessary documents during audit period.

Ad-hoc tasks as assigned by superior.

Accounts Receivable

• Process and validate daily sales transactions from POS, e-commerce, and manual records.
• Reconcile sales reports with bank deposits, credit card merchant statements, and e-wallet collections.
• Record sales and receivables transactions in the accounting system.
• Monitor accounts receivable balances and support collection activities when needed.
• Investigate and resolve discrepancies in sales and receipts.
• Support month-end closing by preparing reconciliations and schedules.
• Provide sales-related documentation for audit and management review.
• Maintain proper filing of sales records and related documents.
• Ad-hoc tasks as assigned by superior.

Record to Report (General Ledger)

• Process accounting data entries into the accounting system for general ledger, accruals, and adjustments.
• Prepare and post journal entries (e.g., accruals, prepayments, reclassifications) in accordance with accounting standards.
• Perform account reconciliations (general ledger, intercompany, accruals).
• Support month-end and year-end closing activities.
• Assist in preparation of management reports, financial schedules, and analysis.
• Maintain proper documentation and filing of accounting records.
• Provide support for internal/external audits.
• Ensure compliance with company accounting policies, internal controls, and statutoryrequirements.
• Ad-hoc tasks as assigned by superior.

Core Competencies:

• Attention to Detail: Ability to process large volumes of data and transactions accurately, identifying discrepancies or errors quickly.
• Time Management: Capable of prioritizing tasks and meeting tight deadlines in a fast-paced retail environment.
• Communication Skills: Strong written and verbal communication for interacting with vendors, internal departments, and store teams.
• Problem-Solving: Able to resolve invoice or payment discrepancies independently and efficiently. Understanding basic accounting principles, especially related to payables, accruals, and general ledger entries.

Requirements:

• Diploma or Degree in Accounting, Finance, or related field.
• 2–3 years of experience in an account payable / receivable or, finance role.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Excel.
• Good organizational and time management skills.
• Ability to work independently and meet deadlines.
• Strong communication and interpersonal skills.

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