Travel, Entertainment, and Credit Card Administrator

Epiroc Group; Ciudad de México; Presencial; MXN 30,000 - 50,000; Jornada completa

Descripción de la vacante

A leading engineering company in Mexico City seeks a Travel, Entertainment, and Credit Card Administrator responsible for overseeing corporate travel and credit card programs. You will administer the Navan system, ensure policy compliance, provide employee support, and analyze travel data for cost savings. This role requires a Bachelor's degree and 2+ years of relevant experience. Join us to contribute to sustainable solutions in the mining and construction industries.

Servicios

Professional growth opportunities

Innovative working environment

Formación

• 2+ years of experience in administration or finance roles.
• Strong understanding of compliance and audit requirements.
• Experience working with cross-functional teams.

Responsabilidades

• Administer the Navan travel and expense management system.
• Ensure compliance with corporate travel policies.
• Monitor credit card usage and reconcile transactions.

Conocimientos

Experience administering travel and expense systems

Strong understanding of corporate travel policies

Proficiency in Microsoft Excel

Project management experience

Experience with Concur and expense management systems

Educación

Bachelor's degree in Business Administration

Bachelor's degree in Finance

Bachelor's degree in Information Systems

Herramientas

Navan

Infor M3

Concur

Descripción del empleo

Mission

The Travel, Entertainment, and Credit Card Administrator is responsible for managing the organization's corporate travel, expenses, and credit card programs. This includes administering the Navan travel management system, overseeing corporate credit card issuance and usage, ensuring compliance with company policies, and providing support to employees

Responsibilities

• Administer and maintain the Navan travel and expense management system.
• Configure system settings, workflows, and user roles to align with company policies.
• Provide training and support to employees on using the Navan platform and proper credit card usage.
• Monitor system performance and troubleshoot issues in collaboration with IT and Navan support.
• Ensure compliance with corporate travel, entertainment, and credit card policies.
• Generate and analyze reports on travel, expense, and credit card data to identify trends and opportunities for cost savings.
• Coordinate with finance, HR, and procurement teams to ensure accurate data integration and reporting.
• Manage user access, onboarding, and offboarding within the Navan system.
• Stay updated on new features and updates from Navan and implement them as appropriate.
• Support audits and provide documentation related to travel, expense, and credit card activities.
• Administer the company's corporate credit card program, including issuing new cards, setting limits, and deactivating cards as needed.
• Monitor credit card usage to ensure compliance with company policies and procedures.
• Reconcile credit card transactions and ensure timely submission of receipts and expense reports.
• Serve as the primary point of contact for cardholders regarding card usage, disputes, and policy questions.
• Work with the finance team to ensure accurate coding and posting of credit card transactions.
• Generate and distribute monthly credit card statements and reports.
• Assist in the development and enforcement of credit card policies and procedures.
• Identify and investigate any unusual or unauthorized transactions.
• Collaborate with vendors and the credit card provider to resolve issues and optimize the program.

Requirements

• Bachelor's degree in Business Administration, Finance, Information Systems, or related field.
• 2+ years of experience administering travel and expense systems, preferably Navan, or in accounting, finance, or administrative roles.
• Strong understanding of corporate travel, entertainment, and credit card policies and procedures.
• Proficiency in Microsoft Excel and experience with data analysis and reporting.
• Experience with accounting software (e.g., Infor M3, Concur).
• Experience working with cross-functional teams and external vendors
• Experience with Navan system administration and configuration.
• Familiarity with expense management integrations (e.g., ERP, HRIS, TMC).
• Knowledge of compliance and audit requirements related to T&E and credit card programs.
• Project management experience in system implementation or upgrades.
• Experience with expense management systems (e.g., Concur).
• Familiarity with internal controls and audit processes.
• Knowledge of corporate credit card best practices and compliance standards.

Why Join Us?

Become part of a team that values innovation, quality, and a proactive approach to challenges. We offer a platform for professional growth in a supportive and dynamic environment, where your contribution will not only be valued but also pivotal to our continued success.

It all starts with people. The world needs metals and minerals for the energy transition and our cities and infrastructure must be developed to serve a growing population. To succeed, we need to speed up the shift towards more sustainable mining and construction industries. We at Epiroc accelerate this transformation, together with customers and business partners in more than 150 countries, by developing and providing innovative and safe equipment, digital solutions, and aftermarket support.

All new thinkers are welcome. We are looking for those who want to develop, grow, and dare to think new. In Epiroc we attract, develop, and retain diverse talent valuing authenticity and unique perspectives, driving our spirit of innovation. We foster an inclusive culture where diversity isn\'t just a goal but a part of our values and way of working. This is how we do business for a sustainable future.Learn more at www.epiroc.com