Secretary to Directors (Mandarin Speaker)

MidPlaza Holding; Jakarta Pusat; On-site; IDR 550.000.000 - 650.000.000; Full time

Job summary

A leading company in Indonesia is seeking a professional Secretary to provide administrative support to the Director. This role involves managing schedules, preparing documents, and maintaining filing systems, while requiring strong bilingual communication skills in Mandarin and English. The ideal candidate has a Bachelor's degree and at least 1 year of relevant experience. This position offers a dynamic office environment with opportunities for growth.

Qualifications

• Minimum of 1 year of experience in an administrative or secretarial role.
• Ability to work independently and as part of a team.

Responsibilities

• Manage the Director's calendar, including scheduling meetings.
• Prepare agendas, take minutes during meetings.
• Maintain filing systems, ensuring all documents are organized.
• Assist in the preparation of reports and presentations.
• Handle confidential information with integrity.
• Act as a point of contact for internal and external stakeholders.
• Support the Director in coordination and administrative tasks.

Skills

Strong written and verbal communication skills in Mandarin and English

Proficient in Microsoft Office Suite

Ability to handle confidential information sensitively

Professional demeanor and strong interpersonal skills

Education

Bachelor's degree in related fields

Job description

MidPlaza Holding is looking for a professional and highly organized Secretary. The successful candidate will provide comprehensive administrative support to the Director, also ensuring efficient operation of the office. This role requires excellent communication skills, discretion, and an ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

• Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare agendas, take minutes during meetings, and follow up on action items.
• Maintain filing systems, ensuring all documents are organized and easily accessible.
• Assist in the preparation of reports, presentations, and other materials as required.
• Handle confidential information with integrity and maintain a high level of discretion.
• Act as a point of contact for internal and external stakeholders, managing inquiries and requests.
• Support the Director in coordination and administrative tasks as necessary.

• Bachelor's degree in related fields.
• Minimum of 1 year of experience in an administrative or secretarial role.
• Strong written and verbal communication skills in both Mandarin and English.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.
• Ability to handle confidential information sensitively.