Sales Support & Administration Executive

Colgate-Palmolive; Daerah Khusus Ibukota Jakarta; On-site; IDR 1.000.166.000 - 1.333.556.000; Full time

Job summary

A global consumer products company in Jakarta is seeking an Administrative professional to develop sales reports, support purchase orders and assist with new hire onboarding. Ideal candidates will hold a bachelor's degree and possess strong organizational skills, along with proficiency in Microsoft Office and Google Suites. This position offers a dynamic work environment where attention to detail and communication skills in English and Bahasa are essential. Join a company dedicated to fostering an inclusive environment for all employees.

Qualifications

• 1-2 years experience in administrative work.
• Administrative experience preferred within the sales environment.
• A team player with high level of dedication and initiative.

Responsibilities

• Develop daily & monthly & ad-hoc sales reports.
• Preparation of monthly Cycle Brief Promotion for stakeholders.
• Support end-to-end Purchase Order/invoice processing.
• Assist in Monthly Expenses Claim process.
• Support new hire onboarding and laptop setup.

Skills

Strong organizational and time management skills

Attention to detail

Excellent verbal and written communication skills in English and Bahasa

Proficient with Microsoft Office and Google Suites

Strong interpersonal skills

Self-starter and driven

Education

Bachelor's degree in business administration or communications

Tools

Microsoft Office

Google Suites

Job description

No Relocation Assistance Offered

Job Number #171001 – Jakarta, Jakarta, Indonesia

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specialising in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name! Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values—Caring, Inclusive, and Courageous—we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.

About Us

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions! If this is how you see your career, Colgate is the place to be!

Our dependable oral care brands, dedicated employees, and sustainability commitments make us a company passionate about building a future to smile about for our employees, consumers, and surrounding communities. The pride in our brand fuels a workplace that encourages creative thinking, champions experimentation, and promotes authenticity which has contributed to our enduring success. If you want to work for a company that lives by their values, then give your career a reason to smile...every single day.

Responsibilities

• Develop daily & monthly & ad-hoc sales reports
• Preparation of monthly Cycle Brief Promotion for relevant stakeholders
• Consolidation & submission of monthly PAF to relevant stakeholders
• Monthly Debit Note Processing
• Assist in Monthly Expenses Claim process
• Support end-to-end Purchase Order/ invoice processing
• Travel Management Arrangements – flight ticket and/or hotel accommodation
• General office administration (Office Operation, Building Management, Office Boy
• Management, correspondence coordination, courier, etc.)
• Local HR & IT Support
• Support new hire onboarding – ID card, office tour, etc.
• Support IT in new hire laptop setup & issuance
• Support collection of company belongings for exiting employees
• Secretarial / admin support to the business lead (General Manager / Country Manager) –when required
• Other duties are assigned from time to time including team engagement.

Ideal Candidate Profile

• Education: A bachelor's degree in business administration, communications, or a related field.
• Experience: 1-2 years experience in administrative work.
• Skills: Strong organizational and time management skills, and the ability to prioritize. Administrative experience, preferably within the sales environment. Attention to detail. A team player with a high level of dedication. To be pro‑active and demonstrate initiative
• Communication: Excellent verbal and written communication skills in English and Bahasa.
• Proficiency: Proficient with Microsoft Office and Google Suites (Google Sheets, Google Slides, Google Docs, Google Drive, etc.)
• Interpersonal skills: Strong interpersonal skills
• Self-starter: Must be a self‑starter and driven

Our Commitment to Inclusion

Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Equal Opportunity Employer

Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.