Project Administrator – Project Development & Services (PDS)

PT Cushman & Wakefield Indonesia; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading global real estate services firm in Indonesia is seeking a Project Administrator to support the PDS Director with scheduling, project finance, and procurement tasks. The ideal candidate will have a Bachelor's degree in a relevant field and 1-2 years of experience in administration or project coordination. Strong analytical skills and proficiency in both Indonesian and English are essential. This role offers opportunities for career development in a diverse and inclusive environment.

Benefits

Career development opportunities

Diversity and Inclusion programs

Flexible work environment

Qualifications

• Minimum 1–2 years of experience in administration, finance operations, or project coordination.
• Proactive and able to manage multiple tasks in a fast-paced environment.

Responsibilities

• Support the PDS Director with scheduling, meeting coordination, and report preparation.
• Manage project finance administration and invoice collection.
• Coordinate procurement-related tasks and vendor documentation.
• Maintain project records, dashboards, and tools for data accuracy.
• Liaise with internal teams and external vendors for document submissions.

Skills

Strong analytical and numerical skills

Highly organized and detail-oriented

Strong communication skills in Indonesian & English

Education

Bachelor’s degree in Finance, Accounting, Management, Business Administration

Tools

Salesforce

Job description

Project Administrator – Project Development & Services (PDS)

Support the PDS Director with scheduling, meeting coordination, follow‑ups, and preparation of reports or presentation decks.

Manage project finance administration, including invoice collection, claims processing, purchase orders and tracking of project spending and documentation.

Coordinate procurement‑related tasks such as vendor documentation, PO follow‑up, and supplier communication.

Maintain project records, dashboards, and tools (e.g., Salesforce, trackers, shared folders) to ensure data accuracy and compliance.

Liaise with internal teams and external vendors to ensure timely submission of documents, payments, and project deliverables.

Assist with workplace operations and cross‑functional coordination, including event logistics, employee support, and occasionally stepping in for light front‑of‑house duties when required to ensure seamless office service standards.

About You:

Bachelor’s degree in Finance, Accounting, Management, Business Administration or other related fields.

Minimum 1–2 years of experience in administration, finance operations, or project coordination.

Strong analytical and numerical skills; comfortable working with invoices, financial trackers, and documentation.

Highly organized, detail‑oriented, proactive, and able to manage multiple tasks in a fast‑paced environment.

Strong communication skills both in Indonesian & English and professional maturity to support both project teams and senior leadership.

Benefits

• Being part of a growing global company
• Career development and a promotion‑from‑within culture
• An organization committed to Diversity and Inclusion

We're committed to providing work‑life balance for our people in an inclusive, rewarding environment. We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion‑from‑within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That’s why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community – it means we go way beyond than just talking about it – we live it. If you want to live it too, join us.

Cushman & Wakefield is one of the world’s largest commercial real estate services firms. Founded in New York in 1917, the firm has 250 offices in 60 countries and more than 16 000 employees. We deliver integrated solutions by actively advising, implementing and managing on behalf of landlords, tenants, lenders and investors through every stage of the real estate process. We offer a comprehensive range of services across five primary disciplines: Transaction Services, Capital Markets, Client Solutions, Consulting Services, and Valuation & Advisory.