Personal Assistant

PT. ANZAWARA SATRIA; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading company in coal mining in Indonesia seeks an Administrative Assistant to support the Director. Responsibilities include managing schedules, arranging business trips, and handling various administrative tasks. The ideal candidate should possess at least a Diploma IV or Bachelor's degree, be detail-oriented, adaptable, and able to thrive under pressure. This role also entails maintaining professional relationships and assisting in project management, ensuring efficient task completion.

Qualifications

• Able to work under pressure and in a fast-paced environment.
• Willing to travel for business purposes.

Responsibilities

• Manage schedules and appointments.
• Act as a liaison between the Director and other parties.
• Arrange business trips including ticketing and accommodation.
• Handle administrative tasks like filing and archiving.
• Maintain relationships between the Director and partners.
• Assist in project management and task completion.
• Manage personal administrative matters for the Director.
• Convey information to and from the Director.
• Oversee office property and related matters.
• Prepare reports and documents.

Skills

Adaptability

Detail-oriented

Discipline

Responsiveness

Education

Diploma IV (D4) or Bachelor’s Degree (S1)

Job description

Responsibilities

• Manage schedules and appointments (daily agenda, meetings, and appointments).
• Act as a liaison and communication point between the Director and other parties.
• Arrange business trips, including ticketing, accommodation, transportation, and itinerary management.
• Handle administrative tasks such as filing documents, taking minutes of meeting, and archiving correspondences.
• Maintain and foster professional relationships between the Director, employees, and external partners.
• Assist in project management, ensuring assigned tasks are completed efficiently.
• Manage and record the Director’s personal administrative matters.
• Convey important information to and from the Director accurately and promptly.
• Oversee general services such as office property, correspondence, tax, vehicle service, and related matters.
• Prepare reports and documents such as attendance reports, business trip forms, and other related records.

Requirements

• Minimum Diploma IV (D4) or Bachelor’s Degree (S1) from any major.
• Able to work under pressure and in a fast-paced environment.
• Disciplined, responsive, and available when needed.
• Highly adaptable.
• Responsible, detail-oriented, and well-structured in work.
• Willing to travel for business purposes.

PT. Anzawara Satria is a prominent player in Indonesia’s coal mining industry, committed to sustainable and responsible mining practices. Established to harness Indonesia’s abundant natural resources, we operate with the highest standards to deliver premium quality coal to meet the demands of both domestic and international markets. Our team prioritizes safety, environmental responsibility, and community engagement, ensuring that our operations bring long-term value to all stakeholders.