HR Payroll Executive

Talent Search Recruitment - Indonesia; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A multi-business global enterprise in Jakarta is seeking an HR Payroll Executive to manage payroll processing and support various HR functions. The ideal candidate will ensure compliance with labor laws, maintain employee records, and oversee payroll accuracy for locals and foreign nationals. Strong experience in payroll systems and attention to detail are crucial for this full-time role.

Qualifications

• 5-7 years of experience in payroll processing and HR operations.
• Knowledge of payroll software/tools.
• Familiarity with labor laws and tax regulations.

Responsibilities

• Process monthly payroll accurately and on time.
• Maintain and update payroll records.
• Ensure compliance with tax laws and labor regulations.
• Generate payslips and coordinate salary disbursement.

Skills

Payroll processing

HR operations

Attention to detail

Problem-solving skills

Good communication

Education

Bachelor’s degree in HR, Accounting, or Business Administration

Tools

Talenta

ADP

SAP

Excel-based systems

Job description

Overview

Position: HR Payroll Executive (Multibusiness Company)

Location: Jakarta

Department: Human Resources

Reports to: HR Manager / Finance Manager

Employment Type: Full-time

Company Overview: Our client is a multi-business global enterprise with diversified business interests in various sectors such as FMCG, textiles, manufacturing, trading and distribution, real estate, hotels, banking, import/export, E-Commerce, and movies production and recreation parks across Indonesia, South East Asia, India, Africa, Europe, Middle East, and Australia. One of their core businesses is a Trading Company, dealing in FMCG products, primarily focusing on food & beverages, confectioneries, personal care products, and health and possesses decades of experience in trade worldwide market.

Job Summary

We are seeking a detail-oriented and trustworthy HR & Payroll Executive to manage payroll processing for locals and Foreign Nationals and support various HR functions. The ideal candidate will ensure accurate and timely salary disbursements, compliance with labor laws, and assist in maintaining employee records and HR operations.

Key Responsibilities

• Payroll Management: Process monthly payroll accurately and on time, including salaries, bonuses, deductions, and reimbursements.
• Payroll records: Maintain and update payroll records in HR/payroll systems.
• Compliance: Ensure compliance with tax laws, labor regulations, and statutory requirements (e.g., income tax, social security, provident fund, etc.).
• Payslips & disbursement: Generate payslips and coordinate with finance for salary disbursement.
• Queries: Handle payroll-related queries from employees.
• HR Operations: Maintain up-to-date employee records (joining, exit, attendance, leaves, etc.).
• Onboarding/Offboarding: Support onboarding and offboarding processes including documentation and system updates.
• Documentation: Assist in HR documentation such as offer letters, employment contracts, confirmation letters, etc.
• Attendance: Track leave balances and attendance records using HR systems or Excel.
• Audits & Reporting: Support HR audits and reporting requirements.
• Statutory Filing: Prepare and file statutory reports (PF, ESI, TDS, etc.) as required.
• Compliance: Stay up to date with changes in labor laws and ensure payroll processes are compliant.

Qualifications & Skills

• Bachelor’s degree in HR, Accounting, Business Administration, or related field.
• 5-7 years of experience in payroll processing and HR operations.
• Knowledge of payroll software/tools (e.g., Talenta, ADP, SAP, Excel-based systems).
• Familiarity with labor laws, tax regulations, and statutory compliance.
• Strong attention to detail, confidentiality, and problem-solving skills.
• Proficient in MS Excel and HRIS systems.
• Good communication and interpersonal skills in English

Preferred

• Experience in handling payroll for 200+ employees. Must have handled payroll for expats/foreign nationals.
• Exposure to HRMS or payroll automation tools.