HR Operations Associate

Cove Living Pte Ltd; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading flexible living platform is seeking an HR Operations Associate to manage HR administration, maintain employee databases, and coordinate office operations in Jakarta. The role requires a Bachelor’s degree and strong proficiency in Microsoft Excel and Google Sheets. Fresh graduates with relevant internship experience are encouraged to apply. Join a dynamic team in a fun and driven environment that supports work-life balance.

Qualifications

• Bachelor’s degree in a relevant field.
• Fresh graduates with internship experience in HR Operations, Admin, or Data roles.
• Strong proficiency in Microsoft Excel and Google Sheets.

Responsibilities

• Manage HR Administration processes and prepare official HR documents.
• Maintain accurate employee data in the HR Information System (HRIS).
• Coordinate business travel arrangements for employees.
• Manage office facilities and supplies.

Skills

Microsoft Excel

Google Sheets

Human Resources Operations

Data Management

English (Written & Spoken)

Education

Bachelor’s degree in Management, Business Administration, Psychology, or related fields

Job description

Cove started with renting coliving spaces. Now we’ve expanded to more than just coliving spaces, providing flexibility for comfortable and enjoyable long term or short term stays in our beautiful properties. With over 6000 rooms across Singapore and Indonesia, we’re living our mission and growing our homes in South Korea and Japan.

Believing in the power of a team, we aim to build the leading tech flexible living platform in Asia Pacific, providing high quality and community‑centric accommodations. Here we also encourage authenticity and fun to fully embrace being human in a driven and result focused environment to make things happen and ensure the dream becomes a reality.

With an office located in the bustling Blok M area, our Jakarta office is easily accessible by public transport and surrounded by a wide array of trendy eateries, creating an ideal environment for work‑life balance and convenience.

Come enjoy the journey with us and become a Cove Superstar!

Job Title: HR Operations Associate

Job Type: Full Time with 3 months probation

Reports To: HR Operations Manager

Role Purpose:

Your main focus will be to manage all HR Administration Processes, Office GA, Company Asset, maintain HR Database through HRIS, and assisting HR Operations Manager on ad hoc projects.

What you’ll be doing:

• HR Administration: Prepare and issue official HR documents, including employment agreements, confirmation letters, and visa sponsor letters. Ensure all onboarding and offboarding checklists are completed, documents are signed, and files are archived.
• Employee Data Management: Maintain accurate and up-to-date employee data in the HR Information System (HRIS) and manage employee system access, coordinating with IT for account creation and revocation during onboarding/offboarding.
• Office General Affair (GA): Supporting the company's operational needs by managing office facilities, supplies, and business travel arrangements.
• Business Travel Arrangement: Coordinate business travel arrangements, including flight bookings and accommodation for employees.
• Company Asset: Manage the company asset inventory (laptops, access cards) for all regions, ensuring every item is tracked and assigned correctly.
• Assist in implementation of HR Initiatives and ad‑hoc tasks as needed.

What makes you a great fit:

• Bachelor’s degree in Management, Business Administration, Psychology, or related fields.
• Fresh graduates with internship experience in HR Operations, Admin, or Data roles.
• Strong proficiency in Microsoft Excel / Google Sheets is a must (LOOKUP, Pivot Tables, basic formulas). You should be comfortable learning new software quickly.
• Professional proficiency in English (Written & Spoken) is mandatory as you will support the regional team.