Assistant PS Sales Administration

PT Trakindo Utama; Kota Pekanbaru; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading Indonesian company is seeking a detail-oriented candidate to handle various accounting and customer data management tasks. The role involves creating and analyzing reports, managing customer information, processing invoices, and ensuring billing transaction accuracy. A minimum of S1 in Business Administration or a related field and 3 years of experience is required. The ideal candidate will maintain strong attention to detail and possess the ability to manage multiple responsibilities efficiently.

Qualifications

• Minimum GPA of 2.75.
• Minimum 3 years experience in a related role.

Responsibilities

• Creating, analyzing, and distributing various reports.
• Managing customer data and invoice processes.
• Monitoring billing transactions and customer accounts.

Education

S1 in Business Administration / Equivalent / Finance major

Job description

Job Description

Requirements

Minimum S1 in Business Administration / Equivalent / Finance major

GPA minimum 2.75

Responsibilities

Minimum 3 years experience in

• Accountable and responsible for creating, analyzing and distributing NLS (TSP) progress report by Branch.
• Responsible for updating PIC customer TSP by weekly.
• Responsible for analyzing and validating PIC customer TSP by weekly and distributing PIC data to Salesman.
• Responsible for submitting request for refund over payment to customer via portal.
• Accountable and responsible for distributing and analyzing detail Data TSP Non‑Response Rate, update Matrix TSP and update User Non active.
• Accountable and responsible for creating, analyzing and distributing Sales Funnel Opportunity monitoring report (source: OLGA, PSE and from Sales) for reminder Salesman.
• Responsible for creating and submitting request cancellation for backout invoice via E‑Tax Portal.
• Accountable and responsible for monitoring update TA received by customer.
• Accountable and responsible for creating and updating Transmittal Advise (TA).
• Accountable and responsible for processing Invoice and supporting document filling.
• Accountable and responsible for printing out Invoice and E‑FP, matching with all supporting documents and submitting invoice to customers.
• Accountable and responsible for Billing transaction business process part.
• Accountable and responsible for completing and matching Document with Sales Order.
• Accountable and responsible for receiving PO, OD, BAST, Supporting Document from Parts or Service Account.
• Accountable and responsible for creating, analyzing and distributing GINI monitoring for billing process.
• Responsible for updating Invoice Master Data to ensure customer information/needs are as expected.
• Responsible for requesting Certificate of Manufacture to PS Pricing Dept HO.
• Responsible for requesting open block suspend Service and Sales Order.
• Accountable and responsible for submitting request DCD and monitoring routing approval DCD via ECC: Release Exception, Override and Waiver.
• Accountable and responsible for requesting new User ID for Salesman (PSSR, PSSE, ISR).
• Accountable and responsible for requesting update authorization access SAP and Portal for PS Sales team.
• Responsible for creating new ID/Account customer and maintaining customer master data.
• Responsible for creating new ID contact and maintaining contact data.
• Responsible for creating and maintaining MEP (Movement Unit to other Branch, Registration Unit, Update SMU, and Counter ID) to ensure accurate transaction and opportunity calculation for Sales Reps.
• Responsible for requesting Movement Unit to Others Area/export/scrapped and maintaining Annual Hours, aligning MEP with its location.
• Responsible for analyzing MEP report data and sending reminder MEP data update to Branch/Site.
• Responsible for creating and submitting Customer Credit Request via GCC for new credit limit and increase credit limit.
• Accountable and responsible for requesting POA for signing OATC Document via Portal.
• Responsible for consolidating and analyzing Annual PS Sales Budgeting and Market Info Target from Salesman.
• Responsible for validating and submitting Additional Customer by Monthly (Incentive Target and Market Info) from Salesman.
• Accountable and responsible for maintaining allocation Customer Sales in SAP CRM for PS Sales Target (Incentive).
• Accountable and responsible for consolidating and analyzing Monthly Forecast and Rolling Forecast.
• Responsible for compiling and validating Precondition for Surat Dukungan request from customer.
• Accountable and responsible for reviewing Courier invoice to ensure consistency with actual delivery.
• Responsible for maintaining Data Recipient for SOA to ensure customers receive Statement of Account automatically from Trakindo system.
• Responsible for analyzing Account Receivable (Overdue) Customer to determine necessary action by Sales Support, ensuring disputes are resolved immediately and do not become outstanding.
• Responsible for creating and submitting request by portal: Credit Note / Debit Note and Write Off.

Fungsi pekerjaan

Administratif