Project Administrator jobs in United Kingdom

We are seeking an experienced Project Administrator to work with both the Projects team and the Operations Board to assist in managing a variety of projects ranging from IT system implementations to projects focussed on the strategic aims of the firm.

The role will provide support in the implementation of the firm’s strategic initiatives, ensuring alignment across projects and reporting structures. You will also play a key role in designing, developing, and maintaining the firm’s chosen project management tool, Smartsheet. You would be supporting the Projects team in respect of providing effective administration and oversight of our project deliveries.

• Supporting with the implementation and tracking of strategic initiatives across the business
• Collating and maintaining monthly updates on key strategic themes and initiatives
• Preparing and maintaining RAG status reports across projects and strategic workstreams
• Coordinating inputs from project leads and stakeholders to support monthly reporting cycles and board updates
• Supporting the setup/configuration of our new project management tool (Smartsheet), working closely with the Head of Projects to achieve this
• Administering the Smartsheet tool on behalf of the projects team - and overseeing our existing project management processes until that point
• Providing a project assurance role on behalf of the projects team, e.g. ensuring all the team have the appropriate project artefacts (plans, RAIDs, status reports, etc) in place on their projects - and that they are all kept up-to-date, sensibly populated, etc
• Styling and maintaining our project artefacts – the team have circa 20 templates ready in draft form, so a key responsibility will be to assist the team in finalising these artefacts (including styling and branding) – and then maintaining/adding to these as we go forward (as appropriate)
• Helping to identify themes of inefficiency, new opportunity and/or potential improvements in processes across the projects team
• General administrative support for the Head of Projects and for our in‑flight projects.
• Alongside the Project Managers assist in project coordination activities including planning, scheduling of timelines and milestones.
• Preparing meeting agendas and minute taking.

• Good professional services background within a complex business environment, including administrative or project support experience
• Some understanding of business change methodology
• Good level of credibility & professionalism
• Experience of project management or managing work‑streams within a project
• Ability to work autonomously and prioritise own workload
• Ability to establish and maintain good working relationships
• Ability to synthesise information from multiple sources into concise, actionable summaries
• Good stakeholder management - with a collaborative style of working
• Good business understanding
• Strong attention to detail
• Practical & hands‑on approach
• Comfortable working in a situation where they do not have all the answers
• Good verbal & written communication skills
• Self‑motivated, able to demonstrate determination & persistence
• Experience of Microsoft Products (Outlook, Teams, Word, PowerPoint and Excel)
• Prince 2 Foundation Certification (or similar)

• Experience in collating and presenting strategic updates or board‑level reporting
• Familiarity with RAG reporting and RAID log management
• Experience of Legal IT systems: Practice Management Systems, Document Management Systems, Case Management Systems
• Experience of project management tools such as Smartsheet, Microsoft Project
• Experience working in with a project management team
• Experience of Microsoft Visio (or similar)
• Experience within a professional services firm (preferably law)

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