Investment Banking jobs in United Kingdom

Role Overview:

This role offers a unique opportunity to provide high-level administrative support to up to five senior leaders within the Reward function, including areas such as EMEA Reward, Benefits & Wellness, Firmwide Compensation, Executive Compensation, and Mobility. You'll play a pivotal role in supporting both the leaders and the wider Reward team, working collaboratively with other Human Capital Management (HCM) assistants to ensure smooth daily operations.

Key Responsibilities:

• Manage complex and dynamic calendars for up to five functional heads, coordinating across internal teams and external stakeholders such as vendors and regulators.
• Anticipate and resolve scheduling conflicts while ensuring meetings are fully supported — including room bookings, refreshments, and preparation of required materials.
• Organize logistics for internal and external meetings, training sessions, and conferences — including video conferencing, audio/visual equipment, and presentation setup.
• Handle phone line coverage for the Reward leads and assist with broader team coverage as needed, ensuring timely and accurate message handling.
• Act as the first point of contact when team leaders are unavailable, directing inquiries appropriately to ensure prompt resolution.
• Coordinate team meetings and offsites, including preparing agendas, capturing minutes, and managing follow-ups.
• Oversee visitor arrangements including registration, access passes, and on-site hospitality.
• Plan and manage all travel arrangements for the functional heads, including detailed itineraries and coordination of schedules during travel.
• Manage incoming and outgoing mail and courier services; process expenses promptly and in line with company policy.
• Support document creation and formatting — including presentations, reports, and correspondence.
• Monitor team whereabouts and coordinate flexible desk arrangements as needed.
• Assist with onboarding for new team members, ensuring desks, phones, and IT equipment are set up appropriately.
• Raise and track IT service tickets for any technology-related issues.
• Organize team social events and maintain updates in relevant internal systems.
• Manage contingent worker processes and other administrative requirements for the Reward team(s).
• Collaborate proactively with the broader team of HCM assistants to support departmental needs.

Skills and Experience Required:

• Strong verbal and written communication skills, with a professional and approachable manner.
• High attention to detail and strong organizational skills.
• Ability to remain calm under pressure, prioritize effectively, and handle multiple tasks simultaneously.
• Demonstrated use of good judgment, with a proactive and solutions-oriented approach.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Understanding of corporate environments and ability to work well within a team.

Working Arrangements:

• Core Hours: 9:00am – 6:00pm Office-based, five days per week