Executive Pa jobs in United Kingdom

JOB DESCRIPTION

Senior Clerical Officer

Name of school

The School Principal

A maximum of five staff (see paragraph 1 below).

To provide administrative, clerical, and secretarial support to the Principal, school staff, and Board of Governors, and assist with the organization and management of the school office.

1. Supervision

• Allocate, control, and monitor work of appropriate staff.
• Identify and provide on-the-job training to staff.

• Provide administrative, clerical, and secretarial support for Principal, staff, and Governors.
• Develop and maintain manual and computerized information systems related to pupils, staff, budgets, and other areas.
• Complete and submit all required returns and records.
• Communicate with relevant personnel to exchange information.

• Oversee requisitioning, ordering, purchasing, receiving, storage, and distribution of resources.
• Manage stock control and arrange maintenance of equipment.

• Handle cash, bank monies, and maintain banking records.
• Assist with financial procedures and communication with relevant personnel.

• Operate the telephone/switchboard, receive visitors, and provide hospitality.
• Perform word processing, typing, filing, and photocopying, including email and internet use.
• Manage mail, secure storage of valuables and confidential documents.
• Draft correspondence, manage guest lists, and prepare invitations and programs for school events.
• Maintain diaries, arrange appointments, and support staff with secretarial duties.
• Communicate with external agencies and keep staff, pupils, and parents informed.
• Service meetings and draft minutes as required.

• Assist work placement students with tasks.
• Perform other duties as assigned within the job level.

Option 1: Duty during school term plus two additional weeks at the Principal's discretion.

Option 2: Duty during contracted hours, including periods of school closure (excluding leave/absences), with alternative work/training provided if necessary.

Option 3: As Option 2, with the possibility to request unpaid leave during extended school holidays or closures.

This job description is subject to review and may be adjusted based on circumstances. The post-holder is expected to promote good relations, equality, and adhere to legislation.

The Education Authority is a non-departmental body sponsored by the Department of Education in Northern Ireland.