Executive Assistant jobs in United Kingdom

Company: Keough O’Brien Shea Chartered Professional Accountants

Location of Work: Stratford, PE

Job Reference Number: #KB21

We offer a competitive package, including:

• Minimum of 30 hours/week
• Paid Vacation of 2 Weeks each year or 4% of salary
• Pay: $26.00 per hour

• Coordinate day-to-day office operations, including scheduling client meetings and maintaining calendars for senior accountants.
• Manage client files, ensuring confidential financial records and tax documents are properly organized and securely stored.
• Draft, proofread, and format correspondence, invoices, and internal memos for partner and staff review.
• Assist in preparing year-end reports, tax returns, and audit packages by compiling supporting documentation from clients.
• Answer incoming calls and emails, providing general information on services and directing calls to the appropriate accountant or manager.
• Track and replenish office supplies, maintain vendor accounts, and support in managing expense reports.
• Coordinate deadlines for client submissions, send reminders, and follow up to ensure timely receipt of required documents.
• Support onboarding of new clients by collecting identification, engagement letters, and other compliance documentation.
• Assist management in preparing presentations, proposals, and reports for clients and regulatory bodies.
• Provide administrative support for staff training sessions and internal meetings.
• Maintain office equipment logs, schedule servicing, and liaise with IT support for system-related issues.

• Minimum high school diploma
• Minimum one year of experience in a similar role